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Job Title:    Supply Chain Assistant –
Logistics (Fresher Jobs)

Organization:  Danish
Refugee Council (DRC)

Duty Station:  Uganda

Reports to: Project Manager – Project Support

 

About US:

The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the world.
The aim of DRC is to protect refugees and internally displaced persons (IDPs)
against persecution and to promote durable solutions to the problems of forced
migration, on the basis of humanitarian principles and human rights. DRC works
in accordance with the UN Conventions on Refugees and the Code of Conduct for
the ICRC and NGOs in Disaster Relief.

 

 Job
Summary:  The Supply Chain Assistant
– Procurement main objective is to provide administrative and/or technical
logistics and procurement support, ensuring efficient and effective procurement
implementation and smooth running of procurement operations according to DRC’s
internal and donor procedures, as per the Operations Handbook and Quality
Standards contained within.

 

Key Duties and Responsibilities:  

Administration

·       
Ensure
that all orders are tracked from point of planning and request through to final
receipt.

·       
Prepare
the relevant documents for the procurement of goods and services

·       
Participate
in evaluation of bids and proposals and make sure the bids evaluation report,
technical evaluation, minutes of negotiations and negotiated contract in
selection of consultants contain all the facts and information required to
justify the recommendations made in the report.

·       
Raise
payment requests for processing and tack all payments requested in the Payment
Tracker sheet of the PRTT to be circulated weekly to Finance and Head of
Support Services.

·       
Participate
in the joint verification of procured goods and equipment and to ascertain the
items conformity to Technical Specifications and Quantities.

·       
Check
that all assets old and new are properly recorded and tagged.

·       
Perform
the physical asset check

·       
Overseeing
deliveries to and dispatches from DRC warehouses and effecting the necessary
documentation.

·       
Maintaining
good communications with warehouse staff in other DRC locations and partner
organizations

·       
Correctly
apply ERP supply chain processes.

·       
Monitor
the supply market trends for updated information such as changes in market
price, new products, and additional suppliers.

·       
Ensure
any new suppliers are vetted according to DRC policies and updated on the
Country supplier database, capturing comments on performance and contracts
issued.

·       
Ensure
feedback from Program colleagues with respect to contractor performance is
captured on the DRC vendor master database and is uploaded onto the DRC Uganda
cloud based SharePoint archive system.

·       
Enforce
a zero-tolerance policy regarding corruption and contribute to ensuring
complaints are recorded and investigated appropriately, in line with the DRC
Code of Conduct and Accountability Framework.

·       
Adhere
to DRC Code of Conduct and DRC specific procurement procedures within the Supply
Chain department

Fleet management

·       
Assist
with Fleet Management tasks as needed

·       
Updating
daily vehicle movement schedule and records and assigning of all mechanical
transport as required.

·       
Compile
regular fuel consumption reports and monthly vehicle utilization analysis”

 

Qualifications, Skills and Experience: 

·       
The
ideal candidate for the Danish Refugee Council (DRC) Supply Chain
Assistant – Logistics job placement must hold a Diploma or equivalent
professional qualification in Business Administration or Supply Chain/Logistics
Management.

·       
CIPS
certification is considered an asset

·       
One year
of relevant work experience.

·       
Experience
in administrative tasks, including filing systems.

·       
Excellent
IT skills, including experience in operating an ERP supply chain system

·       
Experience
in supply chain management including procurement, transport and distribution,
warehouse and stock management

·       
Experience
with standard procurement procedures and documentation.

·       
Experience
with construction and site project management

·       
High
integrity, pro-active, stable, robust character and a good team-player

·       
Highly
motivated, results-oriented, and with well-developed problem-solving skills

·       
Excellent
communication skills

·       
Excellent
analytical and negotiation skills

·       
Proven
commitment to accountability practices

·       
Proven
ability to prioritize tasks, meet deadlines, and work with limited supervision

·       
Advanced
English proficiency

·       
Fluency
in local language

·       
Languages:
Excellent communication skills in English is required

·       
Fluency
in English and other local languages in the area of implementations an
advantage

 

How to Apply:

All candidates
should send their online applications at the link below.

 

Click
Here

 

Deadline: 15^th March 2021

 

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