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Job Title:   Assistant Representative – Administration  

Organisation: United Nations High Commissioner for Refugees (UNHCR)

Duty Station: Kampala, Uganda

About US:

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.

Job Summary:  The Assistant Representative – Administration will function under direct supervision of the UNHCR Representative.  The incumbent will advise and assist the Representative in the overall management of UNHCR¿s administrative activities and issues of concern within the country operation in an effective and efficient manner which supports the Organization’s mandate.  The incumbent will also have direct working relationship/arrangement with the Head of UNHCR offices within the country. S/he will also have a responsibility to monitor, coach, and guide and intervene with the staff in the country.

Key Duties and Responsibilities:

• Assist the Representative in the overall management of UNHCR¿s activities and issues of concern within the country of assignment to ensure the effective and efficient use of financial and material resources within the rules and procedures of UNHCR.
• Monitors the day-to-day operation of the office, identify problems, and take appropriate action to overcome these through constructive changes.
• Ensure that the administrative budget and post requirements are finalised accurately and incorporated into the Country Operations Plan.
• Liaise, where applicable, with staff in other offices in the country of responsibility to ascertain that the quality of administrative support being provided is adequate.
• Maintain an up-to-date and detailed understanding of UNHCR administrative policies and procedures in order to provide accurate information.
• Manage personnel through regular performance appraisals, coaching, and assessments of staff training and development needs.
• Ensure that essential services for the general welfare of staff i.a. living and working conditions, health, education, recreation, etc. are in place. This includes the establishment  of proper and efficient mechanisms to assist staff suffering from work-related pressure or post traumatic stress.
• Play an active role in the Security Management Team (SMT) in the relevant country and the inter-agency security and contingency planning process; ensure that appropriate security measures and evacuation plans are in place to protect UNHCR staff; and that security guidelines and procedures as outlined by the Designated Official and UNDSS are complied with.
• Act as Officer-in-Charge in the absence of the Representative.
• Enforce local compliance with UNHCR¿s workplace standards.
• In coordination with headquarters and the regional office enforce country-level compliance with UNHCR¿s financial rules.
• Enforce compliance with UNHCR¿s human resources policies (e.g. policies on gender, disabilities, diversity, ethics and HIV/AIDS).
• Allocate resources to meet minimum standards for staff working and living conditions
• Clear the submission of the country operations plan (admin budgets, staffing levels and structures).
• Represent UNHCR in UN and other operations management fora.
• Enforce compliance with UNHCR¿s global strategies, protocols and guidelines.
• Perform other related duties as required.

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations High Commissioner for Refugees (UNHCR) Assistant Representative – Administration job placement must hold For P5 – 12 years relevant experience with Undergraduate degree; or 11 years relevant experience with Graduate degree; or 10 years relevant experience with Doctorate degree in Business Administration; Economics; International Relations; Political Science; International Law; or other relevant field.
• Certificates and/or Licenses: HCR Protection Learning Prg; HCR Management Lrng Prg;
• EX-Intergovernmental Organization/International Organization (United Nations or similar);
• EX-Field experience with UNHCR and/or with other humanitarian organizations;
• EX-HQs experience with UNHCR and/or with other humanitarian organizations;
• *MG-5 years of managerial experience;
• Language Requirements: Knowledge of English and/or UN working language of the duty station if not English.

Desirable

• Solid UNHCR experience from both the Field and Headquarters.
• UNHCR specific learning/ training activities (i.e Management Learning Programme, Protection Learning Programme).

Position Competencies

• C001L4 – Accountability Level 4
• C002L4 – Teamwork & Collaboration Level 4
• C003L4 – Communication Level 4
• C004L4 – Commitment to Continuous Learning Level 4
• C005L4 – Client & Result Orientation Level 4
• C006L4 – Organizational Awareness Level 4
• M001L4 – Empowering and Building Trust Level 4
• M002L4 – Managing Performance Level 4
• M006L4 – Managing Resources Level 4
• M005L4 – Leadership Level 4
• M003L4 – Judgement and Decision Making Level 4
• M004L4 – Strategic Planning and Vision Level 4
• X007L4 – Political Awareness Level 4
• X001L4 – Analytical Thinking Level 4
• X008L4 – Stakeholder Management Level 4

How to Apply:

All suitably qualified and interested candidates should apply online at the link below.

Click Here

Deadline: 14^th March 2022

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