4 Fresher Accounts and Administrative Assistant Job Opportunities – Reproductive Health Uganda (RHU)

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Job Title:  Accounts and Administrative Assistant (4 Fresher Job Opportunities)

Organisation: Reproductive Health Uganda (RHU)

Duty Station:  RHU Annex Project Office- Naalya Office, Kampala, Uganda

Reports to: Branch In-Charge

 

About US:

Reproductive Health Uganda (RHU) is a Member Association of the International Planned Parenthood Federation (IPPF), and its core mandate is to champion, provide and enable
universal access to rights based Sexual and Reproductive Health and Rights (SRHR) information and services to vulnerable and underserved communities and to young people. The role of the engagement with RHU and its partners is to ensure that SRHR are respected, protected and fulfilled as a goal in itself, and as a fundamental means to gender equality, human well-being and sustainable development.

 

Job Summary:  The Accounts and Administrative Assistant will maintain Branch Project Accounts, Logistics and Supplies in line with the project funding agreement/RHU financial and logistics management procedures

 

Key Duties and Responsibilities:

  • Verify all project payments to ensure accuracy, correctness and compliance to set procedures
  • Write and maintain accurate books of accounts as will be assigned to you; and update regularly the cash book, cheque register book and receipt ledger with all receipts and payments
  • Ensure all the money received including clinic collections is receipted, banked and obtain deposit slips
  • Review and process payments requests and stamping ‘’PAID’’ on all vouchers and support documentation as well as Post and verify invoices and payments on the accounting software in an accurate and timely manner.
  • Ensure all bank accounts assigned are up to date and well reconciled.
  • Ensure that necessary taxes like withholding taxes are deducted from qualifying payments and liaise with head office finance team to file the necessary returns
  • Maintain filing system and safe custody of all payables and petty cash documentation
  • Maintain logistical and stores records according to RHU guidelines, in liaison with the In-Charge place and orders of the required drugs and supplies for the Branch
  • Review motor vehicle and motor cycle log books for accuracy of recording and fuel usage analysis.
  • In liaison with the In-Charge, maintain clear record of branch team meetings
  • Prepare timely periodic financial reports as may be assigned from time to time.
  • Perform any other professional duties as may be assigned by the supervisor




Qualifications, Skills and Experience:

  • The ideal applicant must hold a Bachelor’s degree in Finance or Accounting, Business Administration, Commerce or relevant degree with specific training in Financial Management.
  • At least two years of NGO experience in the finance/ accounting field.
  • Knowledge of accounting packages.
  • Working experience with Navision/Microsoft Dynamics is a MUST.
  • Communication, organizational and interpersonal skills in regard to office administration.
  • Qualitative and quantitative analytical skills.
  • Written communication skills, including the ability to write project and financial reports.
  • Willingness to contribute and work as part of a team, with capacity to deal with people of diverse cultures.
  • The candidate must adhere to the safeguarding reporting and monitoring requirements of this role.
  • The candidate must be pro-choice

 

How to Apply:

All suitably qualified and interested candidates should Submit by post or hand-deliver application letters and attach certified copies of academic transcripts, a detailed Curriculum Vitae and other relevant documents as well the contact addresses (e-mail) of 3 referees including their telephone contacts to:

 

The Executive Director, Reproductive Health Uganda, P.O. Box 10746 Kampala

Or hand-deliver at: RHU Head Office, Plot 2, Katego Road, Kamwokya (Opposite Uganda Museum) Or send applications to the following email address: hr@rhu.or.ug

 

Deadline: 11th March 2022

 

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