Admin Jobs – Executive Assistant – Uganda Airlines

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Job Title:    Executive Assistant

Organisation: Uganda National Airlines Company Limited

Duty Station: Entebbe, Uganda

Reports to: Head of Administration

 

About US:

Uganda Airlines is the flag carrier of Uganda. The company is a revival of the older Uganda Airlines which operated from 1977 until 2001. It began flying in August 2019.

 

Job Summary:   The Executive Assistant is responsible for ensuring that the section has the necessary administrative support, enabling him/her to focus on business development and strategic issues. He/she is responsible for coordination and receipt, storage and issuance of communications by the Country Manager.

 

Key Duties and Responsibilities:

  • Monitor progress of planned activities/ projects in the office of the CM.
  • Collect specific data as required by the CM.
  • Consulting management in drafting external replies by the CM’s office.
  • Draft monthly, quarterly and annual reports of the office of the CM.
  • Take minutes of management meetings chaired by the CM.
  • Study reports and selected documents sent to the office of the CM and make briefs accordingly.
  • Conduct research on topical areas for specific information using electronic resources and or networking relations with internal and external key stakeholders.
  • In liaison with administration, manage travels for the CM.
  • Review and route correspondence, draft letters and documents, collect and analyse information, and initiate telecommunications.
  • Maintain executive appointments and diary schedules by planning and scheduling meetings, events and teleconferences.
  • Secure information by completing database backups.
  • Maintain filing and retrieval systems for company records, recording meeting minutes and discussions.
  • Ensure availability of functional office equipment and supplies.
  • Contribute to team effort by accomplishing work-related functions as may be required from time to time.




Qualifications, Skills and Experience:

  • The applicant for the Uganda Airlines Executive Assistant job must hold a Bachelor’s degree in Management Studies, Economics, Business Administration and Management, Public Administration or any other closely related field.
  • A minimum of five years of experience as a high-level Personal Assistant in a reputable sizable organization.
  • Should have extensive knowledge in the use of relevant office computer software applications.
  • Highly developed organizational skills.
  • Excellent communicator with a proactive and courteous friendly attitude.
  • Multi-tasking ability and flexibility to work in this dynamic and ever-evolving environment and work well under pressure to meet tight deadlines.
  • Maturity to handle a range of situations.
  • Outstanding written communication skills and attention to detail.
  • High level of integrity and professionalism.

 

How to Apply:

All candidates who wish to join Uganda Airlines in this capacity should apply online at the link below.

 

Click Here

 

Deadline: 3rd March 2022

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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