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Job Title:   Finance Officer    

Organisation: Makerere University Joint AIDS Program (MJAP)

Duty Station:  Uganda

Reports to: Senior Finance Officer

About US:

Makerere University Joint AIDS Program (MJAP) was established in 2004 and is registered as a private-not-for profit Non-Governmental Organization (NGO) of Makerere University. MJAP’s mission is to build partnerships and strengthen health systems to optimally respond to HIV/AIDS, TB, Non-communicable diseases (NCDs) and other diseases of public health importance in Africa.

Job Summary:  As part of the finance team, the Finance Officer is responsible for assisting in implementing the overall accounting and financial control systems for the project. S/he is also responsible for using adequate and appropriate internal controls to meet generally recognized accounting standards.

Key Duties and Responsibilities:

• Support in the preparation/ development of field monthly financial reports which includes sun systems postings, bank reconciliations, journal entries preparation, personal advances, balance reports, grand summary sheets, supporting payment vouchers, petty cash journal and summarized expenditure etc. Ensure expenses are in accordance with U.S. government regulations (expenses are reasonable, allowable and allocable), and URC policies and procedures.
• Ensure that all project-related transactions are conducted, processed and recorded as per MJAP system of Chart of Accounts.
• Timely preparation and processing of payments by ensuring that all payments are reasonable, allowable, allocable to the project. This includes liaising with procurement to ensure that all payments are adequately supported.
• Review Mobile Money request forms against Participant registrations / attendance forms, Approved Activity Request (AAR), Travel Activity Budget, and all related support documentation from the project implementing teams and tabulate the same using Microsoft office applications (Excel, Word, & PowerPoint)
• Initiate dully supported and allowable payments into online banking platforms this includes Vendor payments and mobile money payments.
• Ensure that internal controls pertaining online Banking & Mobile Money payments are tightened to mitigate risks.
• As part of the finance team, ensure that MJAP financial management policies and procedures and USAID regulations are strictly adhered to. This includes ensuring that all USG circulars, USAID Uganda Mission policy directives and various checklists circulated are implemented.
• Work closely with the Senior Finance Officer to address all field report review comments from home office including providing feedback for missing and queried vouchers and outstanding information following review of payment documentation.
• Support review of financial reports and documentation from sub grantees as needed, under the direction of Finance and Administration Director
• Work closely with the Grants department to ensure that sub grantee accountabilities and reconciliations are properly documented and journalized in sun systems
• Work as part of the finance team to ensure that all project financial and accounting tasks are accomplished accurately and in a timely manner.
• Maintain close coordination with MJAP project staff on financial matters and advise them, as appropriate, on matters requiring their attention.
• As part of the Finance team, you will be required to participate in end month report preparation.
• Assist in periodic inventory/ asset and stores audit and advice the Finance and Administration Director accordingly.
• Ensure that supplies requisitions are raised on time so that the office operations are not interrupted.
• Work closely with the District Leadership to ensure that shared utility bills are paid on time.
• Perform any other task assigned by supervisor and or Chief of Party.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s Degree in Business, Accounting, Management, or other relevant field. With additional minimum Level 2 ACCA or CPA qualification.
• At least two years’ experience with use of accounting software preferred.
• Previous experience with online banking platforms especially BEYONIC is an added advantage.
• At least three (3) years of experience in the financial management in a busy organization.
• Experience working with USAID-funded projects, and with Mobile Money payments modules is a strong advantage.
• Excellent writing, computer, management and organizational skills.
• Ability to independently plan and execute complex tasks while addressing daily management challenges in an organized manner with a focus on long-term deadlines and strategy.
• Ability to work with various Microsoft office applications.
• High level of integrity
• Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
• Highly developed cultural awareness and ability to work well in with people from diverse backgrounds and cultures

How to Apply:

All interested and qualified candidates should apply via the email below and submit their cover letters, a detailed curriculum vita and copies of relevant academic documents to: hr@mjap.mak.ac.ug addressed to; The Human Resource Manager, Makerere University Joint AIDS Program (MJAP). The Application letter, CV and certificates be attached as one document; and should not exceed 5 MB.

Deadline: 16th February 2022 by 5:00pm

NB: MJAP is an equal opportunity employer and does not charge a recruitment fee or any other fees at any stage of the recruitment process. MJAP is proud to be an Equal Employment Opportunity employer. We value and seek diversity in our workforce.

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