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Job Title:    Child Sponsorship Systems
Officer (Data Jobs)

Organisation: World
Vision International

Duty Station: 
Uganda

Reports to: Programme Coordinator

 

About US:

World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness.  Our prayer for every Heart, the will to
make it so.”

 

Job Summary:  The Child Sponsorship Systems Officer will effectively
Coordinate, monitor and Provide Technical support for quality Cluster
Sponsorship Operations within partnership standards for the wellbeing of
children.

 

Key Duties and Responsibilities:  

Management of Child
Sponsorship Systems

·       
Manage
Sponsorship systems both Technical and Business processes within partnership
guidelines.

·       
Carry
out timely system upgrades, maintenance and provide timely feedback on Child
Sponsorship systems requested by NO and GC/SOs.

·       
Support
Staff and partners on utilization of the horizon mobile phone and any other new
gadgets.

·       
Support
the Cluster/ AP with IT related issues (Cluster IT Focal Persons)

·       
Carry
out system data quality audit (RC Bio data, monitoring field, and
participation).

·       
Support
staff &COVAs to collect and upload quality data into Sponsorship systems.

Coordination of
Child Sponsorship operations

·       
Timely
update of quality child data and SO communications (queries, GN, mails, child
monitoring, and participation) into Child Sponsorship systems. (100% data
entered for all RCs).

·       
Monthly
generate, compile, analyze and submit systems and Child Wellbeing reports to
management.

·       
Effectively
manage RC supplies (New growth, RC Death, Drops, Holds)

·       
Analyze
variance reports, Child Status Reports, Project reports and guide the
Programme/ cluster team in utilizing information for effective and efficient
sponsorship operations

·       
Coordinate
completion of annual correspondence requirements (APRs and Christmas Cards).

·       
Ensure
quality assurance of all sponsorship operations indicators.

·       
Identify
and build capacity of Staff and partners in child sponsorship operations.

·       
Work
with the AP-coordinator to develop an annual integrated monitoring plan.

·       
Effectively
manage and track all RC and family Participation in WV Programs through
implementation of the annual integrated monitoring plan in line with the
sponsorship standards

·       
Support
SOOs in Community engagement and sensitizations on Sponsorship model.

Manage
Communication and Sponsor Relations

·       
Coordinate
communication between sponsors and RCs for the AP

·       
Communicate
with Support office in compliance with sponsorship standards (timely
notification on anticipated delays and reasons to justify)

·       
Adopt,
Develop, monitor, and implement the established checks and controls for sponsor
information in line with the child sponsorship standards

·       
Monitor
and advise staff on Child Sponsorship communications from Cluster to NO/SOs.

·       
Expeditiously
monitor, advise and follow up on all Sponsorship communications from NO and SOs
to the allocated APs with the SOO and AP Coordinators.

Management of
Sponsorship Initiatives

·       
Effectively
manage implementation of Partnership initiatives (CDPCs, Sponsorship 2.0, and
Digital Story Teller, LEAP Frog, Chosen,) in line with the partnership
guidelines and timeframes.

·       
Develop
AP initiative Implementation Plan and roll out as per NO timelines.

·       
Effectively
manage implementation of initiative(s) as per plan and report on progress, recommendations
within partnership guidelines.

·       
Train,
coach and mentor staff and partners on the initiative and follow-up on
utilization of the initiative.

·       
Follow
up with staff and Partners to ensure 100% return on investment of CDPCs
materials, horizon mobile phones, Chosen, and digital story teller materials
through 100% utilization of the systems for the intended objectives.

Management of
external engagements with SOs

·       
Ensure
quality and timely Communications between Cluster, NO and SOs.

·       
Establish
and coordinate timely delivery and dispatch of quality messages/
correspondences

·       
Manage
Sponsor visits to their sponsored children within the cluster/AP in line with
child Sponsorship standards. (Organize all logistic needs at cluster/AP).

·       
Attend
to Sponsors and follow up on child and adult safe guarding issues.

·       
Document
and report Programme key findings from sponsor visits, recommendations and
opportunities

Child and Adult
Safe Guarding

·       
Ensure
all RCs have a signed consent form on file.

·       
Ensure
that Videos and photos being sent to NO, SOs/GC meet sponsorship standard.

·       
Support
in the organization of the internal child and adult safe guarding committee
meetings at the cluster/AP offices.

·       
Monitor
the wellbeing and child abuse cases of RCs and report any violations in accordance
with the child and adult safe guarding policy and guidelines

·       
Work
with Child Protection Officer to ensure child and adult safe guarding
compliance standards at the cluster/AP

 

Qualifications, Skills and Experience:

·       
The
ideal applicant for the World Vision Child Sponsorship Systems Officer job
must hold a University Degree in Information Technology, Computer Science,
Information Systems and Statistics or any other related field.

·       
Three
years of experiences and knowledge in data entry, analysis and data base
management are added advantage

·       
Three
years of experience in computer systems support and field engagements

·       
Demonstrated
experience in analyzing, interpreting, and reporting on data

·       
Database
management

·       
Proactive
personality, self-driven and strongly motivated

·       
Computer
skills in Windows, MS Excel, Word, publisher and power point, MS Access and
Data analysis tools.

·       
Good
interpersonal skills, team player, facilitation skills and strong communication
skills, both verbal and written

·       
Motorcycle
riding is an added advantage

 

How to Apply:

All suitably
qualified candidates are encouraged to submit your application and complete
Curriculum Vitae by applying online through visiting World Vision
International’s e-recruitment jobs portal at the web link below.

 

Click
Here

 

Deadline: 7^th March 2021

 

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