The Ugandan Jobline

Job Title: Administrative Officer

Organisation: Catholic
Relief Services (CRS)

Duty Station: Uganda

Reports to: Sr.
Administration Officer

About US:

Catholic Relief
Services (CRS) is an international non-governmental organization (NGO)
supporting relief and development work in over 100 countries around the world.
CRS carries out the commitment of the Bishops of the United States to assist
the poor and vulnerable overseas. CRS’ Catholic identity is at the heart of our
mission and operations; serving people on the basis of need, regardless of
creed, ethnicity or nationality. CRS works through local church and non-church
partners to implement its programs. CRS has worked in Uganda since 1965,
initially providing emergency assistance to Sudanese refugees living in the
north. Over the years, CRS has expanded its programming to also address
development needs in western, central and eastern Uganda. CRS’ projects in
Uganda currently include agriculture, health, microfinance, peace building and
youth. CRS Uganda implements its programs through partnerships with local
organizations, including the Catholic Church, other faith-based organizations
and community entities for maximum impact and sustainability.

About USAID Project:

CRS is leading a consortium
of 7 implementing and technical partners to run a five-year, $35 million
USAID/FFP funded program called Nuyok to build resilience to shocks, enhance
livelihoods through improved food security and nutrition and promote maternal
and child health for vulnerable rural families in four districts of Karamoja –
Abim, Nakapiripirit, Nabilatuk and Napak – which are home to 406,880 people
living in an estimated 58,126 households. Nuyok seeks to strengthen governance
and gender equity, community capacity to manage shocks and stresses,
traditional and diversified livelihood opportunities and nutrition and health
(including improved water, sanitation and hygiene (WASH) of pregnant and
lactating women, adolescent girls and children under five years of age.

Job Summary:  The Administrative Officer will coordinate the
provision of responsive, effective, and efficient administrative services in
support of the Catholic Relief Services’ (CRS) mission to serve the poor and
vulnerable. You will help ensure stewardship of resources and a high-quality
service approach are integrated into administrative and information management
systems (ICT). You will provide administrative and operations support to
program staff in ensuring high quality and efficient delivery of services to
the people we serve.

Key Duties and Responsibilities:  

Program Support

·       
Support
the program during meetings and/or trainings by sending out invitations, making
venue bookings, preparing and ordering material required for
meetings/trainings. This could include printing, binding, sorting, ordering
required supplies etc.

·       
Support
the program during trainings/meetings by taking attendance, being interlocutor
with hotels, make payments to participants when applicable

·       
Take
notes during proceedings of meetings/trainings and generally ensure the smooth
flow of events ensuring observance of SOPs in force

Administrative
support

·       
Coordinate
and report on activities and required resources to ensure cost efficient and
quality service to the people we serve

·       
Help
ensure administrative systems, processes, and policies are in line with agency
standards and donor and local law regulations.

·       
Support
in ensuring efficient use of program assets and rented facilities.

·       
Help
identify safety issues and ensuring a safe and sound work environment.

·       
Coordinate
the provision of travel and logistics support and services to staff and
visitors. Coordinate event planning activities, including delegation visits,
trainings and workshops.

Information
Management Systems (ICT)

·       
Maintain
and troubleshoot all network and computer related issues and provide front-end
users support.

·       
In
collaboration with Kampala ICT team;

·       
Integrate
security, physical control solutions for all confidential data and systems

·       
Monitor
performance and manage parameters

·       
Identify
security gaps and provide relevant solutions

·       
Conduct
electrical safety checks on computer equipment

·       
Ensure
appropriate upgrades and system changes are installed on all devices

·       
Configure
new devices for deployment in the office

·       
Maintain
inventory of all assets and equipment in the field office.

Qualifications, Skills and Experience:

·       
The
applicant for the Catholic Relief Services (CRS) Administrative Officer
employment vacancy should hold a Bachelor’s Degree or Diploma in IT related
course.

·       
Previous
experience in IT field or administrative support functions will be a plus.

·       
Candidates
must be proficient in MS Office package (Excel, Word, PowerPoint, Visio) and
information management systems.

·       
Good
planning, organizational and time management skills

·       
Strong
customer service orientation with very good communication and interpersonal
skills

·       
Ethical
conduct and ability to maintain confidentiality

·       
Proactive,
resourceful, solutions-oriented and results-oriented

Agency-wide
Competencies (for all CRS Staff): These are rooted in the mission, values, and guiding principles of CRS
and used by each staff member to fulfill his or her responsibilities and
achieve the desired results.

·       
Trusting
Relationships

·       
Professional
Growth

·       
Partnership

·       
Accountability

How to Apply:

All candidates
should Email a cover letter and CV only to ug_recruitment@crs.org 

Large files and/or
scans of documents will lead to rejection of your application, in the subject
line of the email, copy and paste – ADMINOFFICER only

All applications
that do not contain this exact subject line will be rejected and not read

Only selected
candidates that meet the requirements will be notified

Deadline: 25^th June 2020

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