The Ugandan Jobline

Job Title: Finance Specialist – ILRI

Organisation: International
Livestock Research Institute (ILRI)

Duty Station: Kampala,
Uganda

About US:

The International
Livestock Research Institute is an international agricultural research
institute based in Nairobi, Kenya, and founded in 1994 by the merging of the
International Livestock Centre for Africa and the International Laboratory for
Research on Animal Diseases.

Job Summary:  The Finance Specialist will be responsible for
providing overall support to a comprehensive array of finance and
administrative operations, such as cash management, budget management reports,
and payments administration.

Key Duties and Responsibilities:  

Cash management

·       
Prepare
the monthly bank reconciliation by 2nd of every month and follow up on any
reconciling items.

·       
Prepare
quarterly cash projections and seek the approvals before submitting to Head
office for payment.

·       
Prepare
monthly petty cash reconciliation and submit approved petty cash certificate to
Headquarters by 2nd of every month including supporting documentation per
policy

·       
Monitor
expenses of the host organization’s account and ensure that invoices are
submitted and paid on time as per hosting agreement between Bioversity and
ILRI.

Reporting, budgets
and workplans

·       
Ensure
that expenses are coded correctly and charged to the correct project code

·       
Liaise
with the host organization to obtain monthly report on time, review for
accuracy, code and post in the financial system.

·       
Prepare
monthly reports for country projects and submit to the country representative
for review.

·       
Generate
ageing report for staff and commercial suppliers, follow up on long outstanding
items.

·       
Assist
the country representative in budget proposal preparations.

·       
Coordinate
with program managers to monitor spend rate for projects expenditures

Payments, Record
Keeping and travel management

·       
Ensure
that payments are fully supported as per institution policies

·       
Initiate
the payment process and submit for approval.

·       
Book the
payments in the financial system, attach soft copy of the supporting documents
and notify the Finance Manager/Officer at the headquarters for posting.

·       
File
copies of the supporting documents and submit the originals at the end of the
month to the headquarters for filing.

·       
Review
travel advance request for country staff and in accordance with policy and
ensuring that all expenses are supported by receipts and scanned copies
attached in the financial system (OCS).

·       
Coordinate
with the Finance Manager at the headquarters to have country prequalified
vendors accounts created in the financial system (OCS)

·       
Perform
any other duties as assigned by the supervisor

Qualifications, Skills and Experience:

·       
The
applicant must hold an advanced degree in Finance, Business Administration or
related fields

·       
At least
five (5) years of relevant experience in similar positions or in a closely
related field

·       
Strong
knowledge in budget management

·       
Wide
knowledge in financial operations for the non-for-profit sector

·       
Ability
to work independently with little supervision, but also lead and participate as
a team member in accomplishment of duties.

·       
Possess
excellent interpersonal and communication skills, good judgment and a high
level of respect for confidentiality

·       
Strong
attention to detail and maintaining a timely and efficient workflow

·       
Strong
analytical skills

·       
Ability
to establish trustworthy professional relationships

·       
A strong
service orientation

·       
Excellent
written and oral communication skills

·       
High
level of computer skills, ability to handle complex situations and high volume
of information

Desirable
qualifications & competencies

·       
Professional
Accounting qualification e.g. CPA, ACCA or equivalent

·       
Work
experience in an international environment

How to Apply:

All candidates
should apply online at the link below attaching a letter of application with
names and email addresses of at least three referees, and a CV, both in
English. Please note that only shortlisted candidates will be contacted.

Click
Here

Deadline: 3^rd July 2020

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