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Job Title:   Business Support Assistant – Partnership Intern (No Experience Fresh Graduate UN Jobs)

Organisation: United Nations World Food Programme (WFP)

Duty Station:  Kampala, Uganda

About US:

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to United help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Job Summary:  The Business Support Assistant – Partnership Intern will assist with efficient and effective funds management of Cooperating Partner Field Level Agreements and Financial Service Providers contracts through invoice process management and funds tracking systems for all WFP programmes implemented by South West Area Office.

Key Duties and Responsibilities:

Cooperating Partners and Financial Service Providers’ Invoice Management.

• Coordinate and work with Cooperating Partners and Financial Service Providers to ensure adherence to timely invoice submission as per the invoice process flow chart and compliance to the invoice management checklists.
• Receive and carry out second level review of invoices from the Field Offices, against the checklists, and ensure relevant feedback is provided to Field Offices
• Invoice review at the Area Office and provide timely feedback to the key stakeholders.
• Responsible for the Programme role in invoice tracking system (ITS) in relation to financial service provider invoice handling and process for example invoicing matching
• Track Cooperating Partners and Financial Service Partners invoice flow in WFP to ensure efficiency in the process and partners are advised accordingly
• Follow up with finance to ensure payment of the cleared Cooperating Partner and Financial Service Partners invoices.
• Timely update the invoice tracker at Area Office and follow up on similar actions at the Field Office and Finance unit
• Draft and share regular updates/status on invoice process with Field Office team leaders, Area Office, and Country Office Management
• Ensure proper record keeping and filing of Field Level Agreements (FLA’s), invoices (both hard and soft) and other documents on all information pertaining invoice management at the Area Office on shared points for easy access by the team.

Resource Management and WINGS

• Raise and manage Purchase Orders (PO) for Cooperating Partners in compliance to the WFP resource management standards, guidelines and procedures
• Raise and manage service entry sheets for Cooperating Partners and Financial Service Providers’ Programme implementation costs in compliance to the International Public Accounting Standards (IPSAS)
• Organize spot-check missions to Cooperating Partners in relation to invoices and accountability.

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations World Food Programme (WFP) Business Support Assistant – Partnership Intern must currently be enrolled and have attended University courses in the last 12 months inclusive of having completed at least two years of undergraduate studies or have recently graduated in the last 6 months with University degree in Nutrition, Agriculture, Education, Rural Development, Development Studies, Food Science and Social Sciences or related field.
• Proficiency in MS Office (Word, Excel, Power Point);
• Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different
• A resident of the local Area (Should originate from the targeted local region (South West), born and staying in the region)

How to Apply:

All suitably qualified candidates who wish to join the United Nations World Food Programme (WFP) are encouraged to apply online at the link below

Click Here

Deadline: 28^th December 2021

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