The Ugandan Jobline

Job Title:        Senior
Supply Assistant (2 Job Placements)

Organisation: United
Nations High Commissioner for Refugees (UNHCR)

Duty Station: Uganda

Vacancy Notice: Internal/ External Vacancy notice no. 008/2020

Position Number: 10033708 and 10033705

Position Grade: GS-5

About US:

The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.

Job Summary:  The Senior Supply Assistant provides support
supply to all local activities pertaining to the supply chain function
including planning, sourcing, transport, shipping, customs clearance and
warehousing in the operation.

The incumbent is
supervised by a Senior Officer who provides regular guidance. S/he works
independently on routine tasks while follows instructions of the supervisor or
more complex issues. The incumbent maintains regular contact on a working level
on routine issues with other UNHCR offices, UN agencies, NGOs, government partners
and commercial contractors in the area to facilitate the operation. The duty of
the incumbent is to support the management of material resources within the
geographical area covered by the office while exercising efficiency in the use
of those resources.

Key Duties and Responsibilities:  

Strategy

·       
Apply
UNHCR’s procurement strategy when planning for purchase of important
commodities and services.

Operational Support

·       
Initiate
custom clearance of consignments, draft exemption requests, and liaise with
local agent.

·       
Support
warehouse management, and assist with planning and goods deliveries, and
provide information on the status of requests and the availability of items in
the supply chain.

·       
Maintain
accurate and comprehensive records on logistical activities and provide reports
and updates periodically, and on request.

Infrastructure
Support

·       
Examine
Purchase Requests to ensure conformity and liaise with requesters.

·       
Prepare
quotation requests and tenders, produce bid-tabulations from tenders and
prepare Purchase orders for approval.

·       
Dispatch
approved Purchase Orders, and follow-up with the delivery of ordered
commodities and services.

·       
Provide
information on all procurement activities within area of responsibility.

·       
Assist
in managing Property, Plant and Equipment (PPE) effectively according to UNHCR
rules and regulation including registration and marking of new PPE, Physical
verification of PPE, preparation of agreements, preparation of disposal forms
(including submissions to LAMB/AMB), and assistance with disposal of PPE.

·       
Produce
standard asset management reports and other asset information, periodically and
when requested.

Business Support

·       
Maintain
accurate data in all relevant business systems. Compile statistical information
on supply chain related matters that will assist in decision making.

·       
Any
other responsibility deemed necessary or as delegated by the Supervisor in
order to meet the level of service required by the organisation.

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations UNHCR Senior Supply Assistant job
placement should have completed a High school diploma. Required.

·       
Additional
training/certificate in Business Administration, Logistics, Warehousing or a
related field is required.

·       
At least
five years of previous relevant job experience is required.

·       
Fluency
in English is required

·       
Completion
of UNHCR learning programmes or specific training relevant to functions of the
position such as the Supply Chain Learning Programme (SCLP) is desirable.

·       
Computer
skills (MS Office and PeopleSoft/MSRP) is desirable.

·       
Experience
in customs formalities is desirable.

·       
Experience
in logistics or warehousing is desirable.

·       
Analytical
Thinking

·       
Planning
and Organizing

How to Apply:

All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
details.

Click
Here

Deadline: 21^st June 2020

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