The Ugandan Jobline

Job Title:    Procurement Officer

Organisation: FHI
360

Duty Station: Kampala,
Uganda

About US:

FHI 360 is a leading
global development organization dedicated to improving lives around the world.
Our professional staff includes experts in education, health, nutrition,
economic development, civil society and environment as well as cross-cutting
experts in gender issues, research, applied science, behavior change and
Technology giving us the unique mix of capabilities to address today’s diverse
and interrelated development challenges. FHI 360 operates from 60 offices with
4,400 staff in the U.S. and around the world.

Job Summary:  The Procurement Officer will mainly develop,
plan and manage policies and strategies related to procuring supplies and
services (in accordance with FHI 360, USAID and other donor policy) in support
of all FHI 360 offices and projects at Country Office (CO) and Field Offices,
both domestic and international sourcing.

Key Duties and Responsibilities:  

·       
Actively
participate in the negotiation of contract terms on a range of procurement and
monitor delivery of exact specifications.

·       
With the
Country Lead, develop policy and systems for FHI 360 procurement at CO and
Field office level, identifying what is procured locally and what
internationally.

·       
Plan,
coordinate and manage the central procurement activities of FHI 360 with CO and
Field Offices, including storage and delivery.

·       
Train
staff in procurement rules and processes and record keeping.

·       
Monitor
procurement processes and compliance with FHI 360 procedures at CO and field
level.

·       
Implement
sourcing strategies to support corporate and district objectives, providing FHI
360 competitive advantage in the areas of materials, supplies, and services.

·       
With the
Country Lead, develop new or improved purchasing procedures to maintain economy
and efficiency of FHI 360 operations.

·       
Prepare
specifications, compare bids received and present recommendations on purchases
to management.

·       
Develop
contracting arrangements, in liaison with Contracts and Grants, with selected
vendors which meet FHI 360’s standards on quality assurance.

·       
Ensure
that all procurement in FHI 360 is carried out in a timely and efficient manner
and in compliance with FHI 360’s value for money and transparency and donor
guidelines/regulations on procurement.

·       
Adhere
to all FHI 360 required procurement budgets, FHI 360 and donor purchasing
guidelines, policies and controls on procurement.

·       
Manage
suppliers, cost, quality, and performance delivery.

·       
Drive
continuous improvement in all aspects of the procurement process.

·       
Undertake
tendering, evaluation, placement and monitoring of a portfolio of CO and Field
Offices procurement.

·       
Coordinate
formal bids and request for proposal (RFPs).

·       
Review
and assist in the development of specifications, terms and schedules.

·       
Prepare
specifications, compare bids received and present recommendations on purchases
to management

·       
Manage
and maintain an Up to date and accurate procurement tracker for FHI 360 Uganda
Country Office

·       
Perform
other duties as assigned.

Qualifications, Skills and Experience:

·       
The
applicant must hold a Bachelor’s degree in Procurement and Logistics with 5 – 7
years of relevant procurement experience Or MS/MA degree in relevant field with
3 – 5 years relevant procurement experience. Professional qualification in
Procurement such as CIPS.

·       
At least
two years of supervisory experience in procurement.

·       
Ability
to work with others and to develop and maintain compatibility among project
staff, subcontractors, and recipients of assistance.

·       
Ability
to research and evaluate technical proposal and make appropriate
recommendation.

·       
Ability
to comprehend and make inferences from technical materials and equipment.

·       
Demonstrated
knowledge in pricing, contracts negotiations, policies and procedures.

·       
Technical
understanding of office and other mechanical and electrical equipment.

·       
Good
analytical, numerical and problem-solving skills.

·       
Proficiency
in Microsoft Office applications such as MS Word, Excel, PowerPoint Work
independently with initiative to manage high volume work flow.

·       
Perform
detail-oriented work with a high level of accuracy.

·       
Interact
with diplomacy and tact and follow-up on requests in timely and efficient manner.

·       
Must
exhibit high levels of professionalism, integrity and ethical values at all
times.

·       
Record
keeping, report preparation, filing methods and records management techniques.

·       
Excellent
written, oral and interpersonal communication skills with ability to work as a
team member.

·       
Ability
to travel a minimum of 25%.

·       
Familiarity
with donor-funded procurement rules and regulations is required. Demonstrated
success in multicultural environments is an advantage.

How to Apply:

All interested job
applicants should apply online at the link below.

Click
Here

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