Subgrants Officer NGO Jobs – Baylor

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Job Title:  Subgrants Officer

Organisation: Baylor

Duty Station:  Kampala, Uganda

 

About US:

Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous not-for-profit child health and development organisation affiliated to the Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres of Excellence and international program offices in 11 countries across Africa and Eastern Europe.

 

Job Summary:  To support the Sub grant Manager to manage the performance of grants projects in line with the financial and accounting systems and overall Baylor Uganda guidelines.

 

Key Duties and Responsibilities:  

  • Prepare, submit regional grant management periodic plans & budgets to the Grants Manager for approval.
  • Participate in the development of policies, procedures and guidelines then disseminate them to the sub grantees.
  • Conduct an assessment of the financial capacities of potential grantees to establish their capability to manage the grants.
  • Review and approve partner payment requests and the supporting documents following the Sub grants Policy Manual.
  • Conduct a periodic needs analysis, prepare/update a related risk profile for all sub grantees per the grants guidelines and agreements.
  • Build the capacity of all sub grantees and others involved in the implementation of the project in grants management..
  • Provide technical assistance to the grantees as may be required following the grants guidelines and agreements.
  • Monitor sub grantee implementation plans as well as the integration of the related activities in district & health facility plans & budgets.
  • Monitor the sub grantees’ compliance to the Sub grants Policy Manual in line with the Grants department mission.
  • Monitor the preparation of timely and accurate regional quarterly and annual budgets forecasts and the disbursement of funds to grantees as per the approved budgets.
  • Monitor the preparation of accurate and timely financial reports and accountability support documents by the sub grantees and certify their correctness, give feedback to grantees.
  • Make regular field monitoring visits to grantees to establish the progress of grants programs and sub grantee budget utilization and conduct lessons learnt meetings following the grant’s guidelines and agreements.
  • Develop and maintain a records management system for each grantee including but not limited to financial agreement, work plans, approved budgets, disbursements, quarterly financial and program reports, communications etc.
  • Prepare quarterly regional actual expenditure Vs budgeted expenditure reports on grants performance and submit to the Grants Manager following the grants guidelines and agreements.

Partnerships Support

  • Develop and maintain partnerships with key stakeholders and advocate for coordinated and harmonized interventions in the region in line with the various project objectives





Qualifications, Skills and Experience:

  • The ideal applicant must hold a Bachelor’s Degree in Accounting/Business studies or related field
  • At least three Years Relevant Experience
  • You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE).

 

How to Apply:

All l suitably qualified and interested candidates should apply online at the link

 

Click Here

 

Note:

Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts

 

Deadline: Tuesday 7th December 2021 at 5:00pm

 

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