Fresher HR/Administration Assistant US NGO Jobs – International Rescue Committee (IRC)

  Administration Jobs in Uganda, Business Administration Jobs in Uganda, Finance Jobs in Uganda, Human Resources ( HR ) Jobs in Uganda, NGO - Non-Government Organisations Jobs in Uganda

Job Title:    HR/Administration Assistant (Fresher Jobs)

Organisation: International Rescue Committee (IRC)

Duty Station:  Uganda

 

About US:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

 

Job Summary:  Reporting to the HR/Admin Officer Bidibidi, the HR/Administration Assistant is responsible for providing support for day-to-day administrative requirements, functions, and general office management of the IRC Bidibidi Office.

 

Key Duties and Responsibilities:  

Human Resource

Recruitment

  • Assist generally in the human resource activities for the national employees (job adverts, interviews, contracts, and personnel files) for the IRC Bidibidi.
  • Maintain a recruitment resource database (CVs).

Staff Contracts

  • Draft and track of Staff Contracts/COS with the support of HR/Admin Officer.
  • Prepare the IRC staff list monthly in liaison with the HR/Admin Officer for Bidibidi/Yumbe.

Medical Insurance and GPA

  • Submit and track medical forms for the newly recruitment staff at Bidibidi Office
  • Provide support to staff, follow up and report any issues staff are facing with the medical service providers.

Staff Leave

  • Maintain employee’s database for employee leave and R& R, employee performance evaluation and staff training tracking sheets.

Exit Management

  • Prepare exit evaluation grid, collate results, and provide copies to relevant managers in liaison with the HR & Admin Officer.

Reporting

  • Prepare monthly reports for Bidibidi.
  • Maintain the leavers and departure trackers monthly.
  • In liaison with the HR and Admin Officer –Bidibidi/Yumbe, prepare monthly payroll information for staff and forward to the Country HR Lead for payroll processing in a timely manner.

Timesheets

  • Maintain and update the timesheet tracking database for national staff in Bidibidi/Yumbe and file all timesheets appropriately.

Administration

  • Attend to the office telephone, e-mail in a professional manner and ensure timely distribution of mail/messages.
  • Ensure mail pouches to other IRC Offices are dispatched in a timely manner.
  • Prepare invoices and payment request vouchers for all utilities (electricity bills, water bills, newspapers etc) including telephone bills.
  • Under the supervision of HR and Admin officer, prepare monthly cash projections for the Human Resources/Admin Department.
  • Support with accommodation booking for guests, track visitors to your field site and prepare payments.
  • Maintain employee’s database for employee leave and R& R, employee
  • performance evaluation and staff training tracking sheets. Ensures OADF forms/Templates are replenished and updated.
  • Assist to monitor staff movement to/from the field, to trainings, etc. and provide weekly updates (Travel calendars) to relevant staffs





Qualifications, Skills and Experience:

  • The ideal candidate for the HR/Administration Assistant job must have completed University studies/ Higher education in Human Resources, Business administration or any other related course.
  • At least two years of experience in similar position.
  • Proven skills in administration and human resources management.
  • Strong organizational, interpersonal skills.
  • Good administrative skills.
  • Strong written and oral English communications skills.
  • Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook.
  • Must be able to work independently while being a strong team player.
  • Strong skills in collaboration with multi-cultural and diverse teams.
  • A team builder with excellent people skills; must be culturally sensitive.

 

How to Apply:

All candidates should apply online at the link below.

 

Click Here

 

Deadline: 2nd December 2021

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs

,