Ugandan Job at Action Africa Help International – Assistant Finance Officer at

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Reports to: Area Manager (Administratively) & Finance Officer (Technically)
Liaises with: Zonal Community Support Officer, Project Officers, Programme Administration and Support Officer and other Project workers
Duty Station: Rwamwanja
Job Summary: To provide support in the implementation of internal controls at project-level financial transactions’ flow as a support to the Finance Officer in the overall financial accounting process in accordance with the Generally accepted accounting principles and AAH I Finance manual.
Duties and Responsibilities
·         Provide technical support and advice to non-finance staff on financial policies and guidelines.
·         Maintain and reconcile bank accounts for all project funds.
·         Review receipts, expenditures, purchase orders, distributions and disbursement orders for the purpose of ensuring compliance with established regulatory standards and AAH financial guidelines and procedures.
·         Process cheque payments ensuring that invoices are thoroughly checked and cheques together with payment vouchers raised are appropriately approved and filed in a safe place.
·         Ensure a complete and accurate record of all cash transactions is maintained at all times; that expenditure of petty cash is fully monitored; and requests for replenishment are made in a timely manner, when required. Ensure any cash received is banked within 48 hours.
·         Ensure there is always a current asset Register that agrees with the physical assets and in line with organization’s policy.
·         Verify that all payment requisitions have the necessary source documents (GRN’S, LPO’S, Contracts, etc.) attached and check that they have gone through proper approval channels as required by the AAH I Finance Manual.
·         Verify and ascertain that expenses and receipts are allocated to their rightful accounts and cost centres by the right people and comply with the standards set in the financial manual.
·         Ensure that all vouchers are properly coded, stamped PAID, filed on a daily basis and referenced sequentially according to the AAH I Finance manual.
·         Prepare the Program’s financial report by summarizing all the vouchers correctly, accurately and have the financial report ready by 5th of the month according to the AAHI Financial reporting standards.
·         Maintain the cash book and all program vouchers and journals for the Finance Officer to proof read before posting to the general ledger, correcting any mistakes found out and batching and filing them for future reference on a monthly basis in line with the financial manual.
·         Responsible for administration and accountability of office petty cash and distribution of periodic project reports, and act as a Bank Agent and Custodian of petty cash in the project.
·         Participate in preparation of annual cash flows and budgets.
Qualifications
·         Accounting or Finance Diploma
·         One year’s experience in Finance & Accounting with proven knowledge and experience of use of computerised systems, preferably with accounting packages i.e. PASTEL, excel etc.
 
Skills and competencies
·         Ability to monitor procedures and translate these for implementation.
 Excellent interpersonal skills; ability to work independently with minimum supervision and within a team.
·         Ability to coach and develop staff
·         Ability to manage competing tasks; ability to prioritise and produce high level output consistently
·         Fluency in English, both verbal and written
·         Reporting skills ,
·         Ability to coach, mentor and develop others Cooperates and works effectively with others in an emergency setting in the pursuit of common goals.
·         Promotes, practices, and helps others value and respect diversity of gender, culture, opinions, values, perspectives, ideas, skills, expertise, knowledge, and experiences.
·         Works effectively on multiple assignments simultaneously and adapts to changing demands and circumstances; adaptable and ready to travel with little or short notice.
·         Performs effectively in unstable, uncertain, or potentially dangerous environments while maintaining physical and mental health
·         Commitment to and understanding of AAH-I’s values
How to apply:
Please check the company website: www.actionafricahelp.org/opportunities/jobs for details of the Job description.
Interested persons who meet the above criteria should submit their applications by email (together with an updated CV, copies of transcripts, with at least three suitable referees and their telephone contact) recruitug@actionafricahelp.org This e-mail address is being protected from spambots. You need JavaScript enabled to view it; Applications should be addressed to;
Human Resource & Administration Officer,
Action Africa Help International- Uganda
Plot 72 Ntinda Road,
P O Box 10501,
Kampala, Uganda.
Deadline for receiving applications is: 20th/07/2012.
However we shall handle applications as they come because of the humanitarian emergency nature of this programme.
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