UCU Jobs – Administrative Assistant in Uganda

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Job Title: Administrative Assistant
Scale: CU8
Reports to: Director, Uganda Studies Program (USP)
Division: Academic Affairs
Duty Station: Mukono

Qualifications and experience

·         At least a Second Class Upper Bachelor’s degree
·         At least two (2) years work experience in any of the following:-
a. Experiential education;
b. Cross-cultural settings;
c. Higher education.
·         Committed Christian
·         Excellent command of the English language both oral and written
·         Proficient in the use of Microsoft packages
·         Residing in Mukono or nearby towns would be an added advantage
Main duties and Responsibilities
·         Oversee and carry out various day to day departmental administrative functions
·         Perform regular secretarial studies for the department: answer phone calls, type correspondence, order office supplies, maintain the office appointment calendar, screen incoming mail, arrange departmental meetings, photocopying etc.
·         Coordinate, initiate, prepare, and monitor various administrative/ operations forms and ensuring timely completion of documents by other departments or university students and faculty staff.
·         Organize and maintain various departmental files and records.
Develop and maintain various logs and other manual record-keeping systems related to assigned functions.
·         Perform basic liaison functions with students, staff members or other departments: explain policies and procedure, answer various questions related to the office/department, handle special requests or problems, and routing them to the supervisor as appropriate.
·         Perform other specialized or technical administrative tasks related to the department’s primary function.
·         Confer regularly with immediate supervisor, other department/University personnel and or individuals outside the University to plan and coordinate activities, exchange information and resolve problems.
·         Ensure proper registration of USP students into the UCU system.
·         Coordinate logistics for USP departmental courses including attendance sheets, reading reports by students and meeting with class representatives.
·         Assist on USP travel, taking responsibilities as delegated by trip leader.
Assist with practicum placements and coordination with practicum sites as delegated by the USP coordinators.
·         Perform other official duties as may be assigned by the supervisor.
How to Apply:
Send an application letter clearly demonstrating suitability together with an updated Curriculum Vitae and three references. Attach copies of academic and professional certificates and transcripts

To:
The Director of Human Resource & Administration
Uganda Christian University
Pilkington Building
P. O. Box 4, Mukono, Uganda
Tel: 031 235 0800
Email: akatabaazi@ucu.ac.ug

Deadline: 5:00p.m. Friday, 3rd August 2012
Only short listed candidates will be contacted

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