The Ugandan Jobline

 

Job Title:    Administration Intern (No
Experience Job Opportunities)

Organisation: Deloitte

Duty Station:  Kampala,
Uganda

 

About US:

Deloitte is a
leading global provider of audit and assurance, consulting, financial advisory,
risk advisory, tax and related services. Our global network of member firms and
related entities in more than 150 countries and territories (collectively, the
“Deloitte organization”) serves four out of five Fortune Global 500® companies.

 

Deloitte East Africa
provides seamless cross-border services to multinationals, large national
enterprises, small and medium sized enterprises and the public sector, across
four (3) countries in the region: Kenya, Uganda and Tanzania. A career with
Deloitte offers you the opportunity to engage with and work alongside leading
corporations within the East African region, and an opportunity to start and
grow your career within a dynamic and rewarding environment. You will get the
support, coaching and training needed to advance your career in Uganda and
within the East Africa market.

 

Job Summary:  Deloitte (Uganda) Limited currently has an
exciting opportunity for dynamic persons to join our Internal Clients Services
– Administration team as an Intern. This position will be based in our Uganda
office in Kampala.

 

The Internship will
provide you with good hands on experience in various aspects of Administration.
You will provide assistance to the organizations clients’ and operate the
telepho–ne at the switchboard.

 

Key Duties and Responsibilities:  

Reception:

·       
Ensure
that the reception area is kept tidy at all times;

·       
Receive
and record incoming hand deliveries, sign for them, and place in trays for
dispatch to the different departments and staff;

·       
Receive
clients and visitors and notify relevant department/staff members of their
arrival;

·       
Receive
telephone messages and advise staff or clients;

·       
Ensure
that outgoing all outgoing mails/documents are registered and signed for upon
pickup by the right recipients;

·       
Hold
letters, cheques and documents for collection by clients;

·       
Ensure
necessary publications are available at the reception;

·       
Arrange
for accommodation for incoming staff in liaison with Procurement office;

·       
Maintain
confidentiality and proper records management of clients’ information;

·       
Archive
files in liaison with the Administration & Security Officer;

·       
Organize
for stationary, vouchers and follow up with de clean desk etc.;

·       
Co-ordinate
courier services;

·       
Front
line for COVID 19 office protocols (Record staff in office daily, check
temperature of staff and all that access office and emphasize SOPs are observed
daily); and

·       
Attend
to the reception in the absence of a Receptionist.

Office
Administration:

·       
Book
meeting rooms through outlook calendar for staff as and when requested;

·       
Manage
Partners’ diaries;

·       
Order
all office stationery/ business cards including all printed stationery;

·       
Request
for cash for Newspapers, Water, Partners lunch and other related items as and
when they arise;

·       
Order
all kitchen consumables, i.e. sugar, tea bags, Coffee etc;

·       
Maintain
stock controls of all office materials and consumables;

·       
Process
office recharges for DHL packages;

·       
Assist
in preparation of monthly costing of outgoing couriers for re-charging, and
pass them to the Administration Officer for checking and forwarding to the
Finance department before the set deadline.

·       
Raise
receive, record and submit local purchase orders;

·       
Follow
up on all invoices in assigned areas to ensure correctness of invoices, timely
approval and follow up on payments;

·       
Involvement
in supplier’s procurement processes;

·       
Recharge
the stationery and photocopy docket;

·       
Ensure
that the office machines/equipment are in good working order at all times and
any faults reported and necessary repairs carried out in a timely manner;

·       
Ensure
that drinking water and disposable cups are delivered as per the contract; and

·       
Ensure
that water is delivered to the drinking points.

Security:

·       
Oversee
the security of the office by ensuring doors are locked at the prescribed time
and report any security issues arising to the Admin/Security Officer; and

·       
Ensure
that all light bulbs in the offices are replaced immediately they blow up.

Events Management:

·       
Coordinate
logistics and planning for special events, conferences, meetings and other
training on or off-site including booking rooms, preparing presentation
materials, ensuring that catering services and other necessary materials are
available.

Communication:

·       
Support
in focalization, dispatch and follow up of fee notes as requested.

·       
Provide
clerical support by attending departmental (and other selected) meetings,
preparing agenda, point record and circulate minutes and timely follow up on
action items after meetings; and

·       
Contribute
to the development of effective communication and knowledge management systems,
including efficient handling of paper flow, storage, retrieval and sharing of
information within the department and wider firm, updating departmental
procedure manuals and practice guidelines, while maintaining the necessary
levels of confidentiality.

·       
Others:
Perform any other tasks as may
be assigned from time to time.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a Bachelor’s Degree in a related field;

·       
Excellent
communication skills, both written and verbal;

·       
Good
interpersonal and relationship building skills;

·       
Strong
client delivery focus;

·       
Focus on
quality and risk;

·       
Problem
solving ability;

·       
Good
business acumen; and

·       
Be a
Ugandan Citizen.

 

How to Apply:

All candidates should
apply online through the Deloitte e-recruitment portal at the link below.

 

Click
Here

 

Deadline: 7^th March 2021.

 

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