The Ugandan Jobline

• The procurement function has become an integral part of company’s performance and is drawing increased attention from senior management. Ensuring collaboration across all corporate departments as key internal customers is a daily challenge; the department is a strategic business partner inside the organization and is now seen as value-adding partner in the organization
• The job entails a high level of interactions at all levels of the organisations structure right from the shop floor to the highest executive level. These are considered as internal customers.The whole organisation relies on the procurement function to acquire goods and services.  The role also requires constant interactions with external stakeholders majorly the key suppliers and customers.
• Responsible for all Hima sites to include all project sites, current running plant at Hima, Kampala corporate office, Tororo and Kampala cement depots.
• The department is divided into two units, the sourcing and transactions units, the procurement officers are fully responsible for the product/service sourcing and maintenance of the supplier clientele and development of business relationship. 

• Monitor and analyze trends in BU spending and inventory control in order to make recommendations for the future, and to identify areas for possible savings.
• Develop, establish, implement, and enforce supplier and outsourcer guidelines, obligations, and service level agreements to the organization.
• Develop and implement all BU and Group purchasing policies and procedures, in conjunction with department leads and department-specific requirements.
• Analyze trends and market conditions for the present and future pricing, availability, lead-time, and capacity of goods and services.
• Interview, identify, and qualify potential new vendors or suppliers in order to secure more cost-effective sources of products and services.
• Develop and deliver purchasing and inventory reports, bid proposals, requirements documentation, and tender documents.

• Define purchasing recommendations that support business goals, in collaboration with senior management and stakeholders.
• Negotiate pricing, terms and conditions of sale and warranties of goods and products with key suppliers and vendors.
• Negotiate pricing, terms, and conditions of contracts with contractors and/or service providers.
• Practice asset management for BU property and equipment.
• Draft and submit budget proposals, and recommend subsequent budget changes as needed.

• Direct and manage sourcing strategies from beginning to end.
• Monitor vendor, service provider, outsourcer, and/or contractor performance to ensure quality of service.
• Manage procurement team staffing, including recruitment, supervision, scheduling, development, evaluation, and disciplinary actions.
• Establish and maintain regular written and in-person communications with the organization’s executives, department heads, and end users regarding pertinent sourcing activities.
• Effectively communicate procurement strategies to team members and stakeholders in a timely and clear fashion.
• Where necessary, develop and implement plans to auction, recycle or otherwise sell obsolete inventory and equipment.
• Where necessary, coordinate delivery, installation, and storage of all purchased goods and services.
• If possible, standardize equipment to lower total costs.
• Control and perform the cost reduction program of unit: Lead time and payment terms.
• Analyze the cost structure for order items of the BU, analyze and allocate the cost of material and labor, expense for the unit, analyze the cost compared with competitive items and suppliers include local and overseas market analyze the cost of transportation and location, others.

• Degree in business studies/management (business schools, college, etc) 
• Minimum of 5 years direct work experience in a purchasing or procurement capacity, including all aspects of strategy development and execution.
• Strong knowledge of purchasing regulations, laws and Procedures
• Strong familiarity and technical competence with purchase management software and/or automated procurement systems, such as SAP, JDE etc.
• Professional Purchasing qualification- MCIPS Qualification

• Analysis and leverage from Supplier market trends.
• Able to timely manage and give solutions to enable the activities, projects and requirements of other departments and functions.
• Bench-marking techniques.
• General knowledge of the FMCG industry, accounting, finance, marketing, and logistics.
• Excellent contract management skills are essential.
• Effective bartering and negotiation skills.
• Can conform to shifting priorities in spending strategies, product demands and purchasing timelines through analytical capabilities.
• Superb budgeting, inventory, and cost-management skills.
• Personal Skills
• Attention to accuracy / Precision.
• Long term vision.
• Curiosity / Seeking information.
• Decision-making capacity / Self-confidence.
• Organizational skills
• Good communication skills (spoken and written)
• Customer service skills an asset.

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