The Ugandan Jobline

Job
Title: Director of Operations

• Directly supervise the
  administrative team and ensure that the team efficiently and effectively
  supports the technical program. The team currently consists of a Finance
  Manager, an HR Officer, an Admin Officer, a Procurement Office along with
  their subordinate support staff, and the successful applicant will be
  responsible for maintaining appropriate staffing levels to the scope and
  scale of the project.
• Plan and implement systems for
  financial operations in cooperation with the Chief of Party in accordance
  with the URC’s Field Operations Manual and donor regulations, including
  systems for cash flow management, budgeting, consolidation of accounting
  information, internal controls, financial reporting, and financial record-keeping.
• Develop and maintain local office
  financial policies and procedures in cooperation with the Chief of Party
  and supervise, train, and mentor other finance, administration, HR and
  procurement staff.
• Develop financial and management
  reporting framework for the project, in collaboration with the Chief of
  Party.
• Oversee contractual negotiations and
  agreements with local consultants, vendors and service providers.
• Ensure financial and administrative
  compliance with USAID rules and regulations.
• Work closely with the Procurement
  Specialist to manage logistics, procurement, and inventories for the
  project.
• Oversee payroll and HR procedures
  for USAID ASSIST Country office staff.
• Perform internal audits and reviews,
  as required, to ensure compliance with URC standards, donor requirements,
  and internationally accepted accounting practices.
• Stay abreast of donor policies,
  procedures, rules and regulations; compile and update applicable local
  policies; and train URC’s program staff in these policies.
• Oversee banking relations and
  monitor country cash flow requirements to ensure the smooth implementation
  of URC programs.
• Develop annual fiscal year budgets
  with the Chief of Party and URC Headquarters and forecasting systems with
  project technical advisors.
• Review routine financial reports,
  including expenditures, account reconciliation, and other financial
  information, in a timely and accurate manner.
• Responsible for overseeing the
  project inventory management, transport, human resource, security, stores,
  procurement, IT, communications and other operations functions.
• Working with COP to ensure efficient
  functioning of administrative and logistics  processes and
  maintaining adequate internal control;
• Communicating with HQ on operations
  matters on a regular basis. This includes, working with the project
  coordinator, contracts department and other departments on the review and
  timely approval of various procurement documentation.
• Contributing to ongoing URC
  administrative process improvements, representing the Uganda office in
  policy development while implementing company policies.
• Maintain contact with USAID, key
  counterparts, and other stakeholders as delegated by the Chief of Party

• Master’s Degree in Business
  Administration, Finance, Accounting or other relevant field. CPA or
  equivalent preferred.
• Ten (10) years’ experience in
  administrative and financial management of large international projects
  including experience in management of USG funded projects.
• Knowledge and experience working
  with USAID and other major donors is required. Demonstrated experience and
  skill with large budget preparation and analysis, financial reporting,
  preparation, and presentation, and the proven ability to translate
  technical financial data into informative reports.
• Strong accounting skills and
  experience, including management of the general ledger, journal entries,
  payroll, payables and balance sheet. Experience with QuickBooks accounting
  software highly preferred.

• Familiarity with compliance to Federal
  Acquisition Regulations.
• Proficient in relevant computer
  applications and databases.
• Strong analytical, oral and written
  communication skills.
• Excellent past performance
  references (contacts should be provided at time of application).

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