The Ugandan Jobline

Job Title: Procurement and Logistics Assistant

• ·        
  Participate in the development of logistics policies,
  strategy and framework and ensure that these work in the programme context.
• ·        
  Assist in ensuring that local, national and international
  procurement practices comply with donor regulations and SPRING policies.
• ·        
  Assist in developing logistics and procurement
  implementation plans in line with the organizational strategy.
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  Establish systems and good practice for work to include
  procurement, transport, storage, tracking and correct distribution of goods and
  services and other logistics requirements.

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  Compiling of the required information for any proposed
  purchase. These include preparation and dispatch of requests for quotations/proposals, LPOs,
  contracts, and any other document required by both SPRING and vendors;
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  To participate in proposal/bid/quote analysis processes.
  The analysis should aim at ensuring fairness, open competition and value for
  money for the program;
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  To assist in soliciting quotations from different
  suppliers as identified by the procurement committee;
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  Prepare and review the purchase orders (LPOs) and
  contracts, preparation of recurrent purchase orders for contracting of services
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  Establish supplier data base that will promote rapid
  response. Prepare and update vendors profiles
• ·        
  Implement internal control system to ensure that LPOs are
  adequately prepared and dispatched and take timely corrective action on PO’s
  with errors
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  Prepare reports on procurements in the pipelines to the
  F&A, Technical and Operations teams with fortnightly updates regarding the
  procured items as applied to different directorates;
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  To ensure proper filling of all procurement documents in
  accordance with BIG procurement guidelines;
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  In consultation with suppliers/vendors, he/she
  coordinates the delivery processes to ensure that the distribution plan is
  adhered to;

• ·        
  Ensure sound asset and inventory control system is
  implemented and maintained in accordance with JSI and SPRING Asset Management
  Policy
• ·        
  Ensure an up-to-date inventory and supply filing system
  is in place and all items are correctly and timely recorded.
• ·        
  Insure adequate stock of supplies at all times and ensure
  proper procedures are followed when issuing supplies. This includes preparing
  receipts and inspection reports for incoming equipments and supplies,
  maintaining an up-to-date inventory record for different sources of funding
  etc.
• ·        
  Keep track of equipment movement and maintain receiving
  and issuance vouchers.
• ·        
  In coordination with IT Officer conduct frequent checks
  on equipments utilized in the field by programme staff

• ·        
  University degree in Procurement and Logistics, BBA, or
  equivalent
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  Any relevant training will be an added advantage
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  At least 5 years of professional experience in
  procurement and logistics management with reputable organisation
• ·        
  Knowledge of national regulations guiding procurement
  processes
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  Familiarity with USAID regulations and procedures
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  Knowledge of International and local tax laws.
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  Practical experience with any computerised accounting
  package.
• ·        
  Strong oral and written communication and interpersonal
  skills.
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  Good Computer skills in MS Excel, MS Word, MS Access and
  PowerPoint.
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  Ability to work independently with minimum supervision in
  tight deadline driven environment.
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  Ability to negotiate with vendors in a transparent manner
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  Ability to work on own initiative, proactive attitude and
  a team player
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  Sound knowledge of and exposure to Asset management,
  Inventory Control and Supply chain issues.
• ·        
  Good team player and strong interpersonal and
  communication skills.
• ·        
  Commitment to excellence and high quality results.
• ·        
  Willingness to keep abreast of new developments.

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