The Ugandan Jobline

• Prepares
  drafts and final written business correspondence such as letters,
  memoranda, meeting minutes, tables and charts using computer graphics,
  spreadsheets and word processing.
• Manage
  departmental incoming/outgoing letters, faxes, mails etc.
• Maintains
  confidentiality of personnel issues and all data of confidential nature.
• Interacts
  with all levels and a variety of employees and management. Answers and
  screens telephone calls for Department Manager, relays messages,
  researches inquiries, follows through on responses; Pickup and distribute
  mail and correspondences.
• Generates
  Department Weekly and Monthly Report and In/Out Reports, prepares charts
  and reports on a monthly, quarterly and annually basis.
• Maintains
  company stationery and office supply inventory.
• Coordinates
  meeting and travel arrangements, maintains schedule of appointments.
• Maintains
  Department filing system including purchase files, contract files, vendor
  catalog, legal documents while periodically reviewing them and purging the
  outdated ones within procedure.
• Performs
  other duties as required by Department Manager as necessary.

• Bachelor’s
  Degree in Business Administration, or Accounting Education or related
  field
• Excellent
  calendar management skills, including the coordination of complex
  executive meetings.
• Experience
  assisting management with the creation of PowerPoint presentations.
• Strong
  knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
• Experience
  scheduling travel arrangements for management.
• Understanding
  of oil Exploration & Production.

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