Administrative and Finance Assistant Job at International Food Policy Research Institute (IFPRI)

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Organisation: International
Food Policy Research Institute (IFPRI) 
Duty Station: Kampala,
Uganda
About IFPRI:
The International Food Policy
Research Institute (IFPRI) seeks a qualified candidate to serve as an
Administrative and Finance Assistant for its Kampala office under a one-year,
fixed-term, renewable appointment.
Job Summary: The
employee will be assisting the Office Administrator in all aspects of the
administration of the office.
Key Duties & Responsibilities:
1. Administration:
  • Collecting,
    checking, registering and keeping track of all order forms, incoming &
    outgoing invoices and travel claims.
  • Typing
    correspondence, formatting and editing reports and letters.
  • Performing
    administrative work and maintaining office files and other confidential
    records.
  • Assisting
    in day-to-day office & facilities management.
  • Assist
    in over seeing the use and maintenance of the office equipment and assets
    including the photocopier, computers, vehicles to ensure that they are in
    good working condition.
  • Assists
    and manages hotel reservation, local and international travels for IFPRI
    visitors and staff.
2. Finance:
  • Performing
    cashier functions (disbursements, entering cash receipts etc.).
  • Assisting
    in the preparation of financial reports, payroll and payments
  • Assisting
    in the preparation of monthly estimate of the office operational funds.
  • Assisting
    with bank reconciliations.
  • Filing
    financial documents and records.
  • Assist
    the Office Administrator with tracking travel advances.
  • Assists
    with updating the office Inventory system
  • Working
    in collaboration with the headquarter-based Financial Services team when
    need arises.
  • Assisting
    the Head of Office and the Office Administrator with other tasks as
    needed.
Qualifications, Skills & Experience:
  • Bachelor’s
    Degree, preferably in Business Administration, Accounting, or Finance.
  • Five
    years of Finance and administration experience in a multinational
    commercial organization, an international institution or a multinational
    NGO.
  • Sound
    working knowledge on financial management
  • Must
    be fluent in written and spoken English and a good communicator.
  • Strong
    Microsoft Office software skills, experience with QuickBooks is a plus
  • Excellent
    attention to details, able to multi-task and resistant to stress.
  • Ability
    to function independently within an established administrative framework,
    while keeping others informed.
  • Demonstration
    of ability to pro-actively solve administrative problems within this
    framework.
  • Ability
    to work effectively as a member of a multi-disciplinary and multi-cultural
    team.
How to Apply: 
All applicants deeming to
express interest in this job vacancy should send their CVs together with a
cover letter to:
Deadline: 17th May, 2013
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