HR Assistant Job at Uganda Baati

  Administration Jobs in Uganda, Human Resources ( HR ) Jobs in Uganda, Uncategorized

Job Title: HR Assistant
Organisation: Uganda
Baati Limited
About Us:
Uganda Baati Limited is a
member of the Safal Group of companies, and the first one in the East African
region to set up an ultra-modern Continuous Galvanizing line. We are Uganda’s
leading manufacturers and suppliers of roofing sheets and have the widest range
of roofing products in galvanized, aluminium-zinc coated and pre-painted
materials with branches in; Kampala, Arua and Tororo.

Job Summary: The HR
Assistant is the initial contact person for staff, and all visitors contacting
the HR Department. It is the responsibility of the HR Assistant to have readily
available information regarding all staff information while providing a
professional, courteous, and effective service.
Key Duties & Responsibilities:
1. Employee Information
  • Ensuring
    that the personal employee files are kept up to date with all relevant HR
    documentation e.g. appointment letters, confirmation letters, leave, up to
    date job descriptions e.t.c.
  • Inputting
    correctly and ensuring data on all employees is effectively maintained in
    the HR database.
  • Developing
    and maintaining effective liaison with Payroll master to ensure they have
    up to date information regarding attendance days on a monthly for contract,
    unionized and the management team.
  • Provide
    data for and prepare monthly HR reports
2. Admin
  • Organizing
    and minute taking at meetings for the HR Manager/HR advisors as required
    including meetings with trade unions; disciplinary and grievance hearings.
  • Ensuring
    requisition approval and processing payment
  • Processing
    invoices as required.
  • Maintaining
    establishment structure charts and vacancy profiles liaising with line
    managers,
  • Workforce
    Information team and Payroll as required ensuring compliance with
    operational procedures
3. Staffing
  • Providing
    advice to the staff on general HR queries relating to terms and conditions
    of employment e.g. annual leave; notice periods; pay rates.
  • Responding
    to routine queries and requests from line managers/employees on employment
    and recruitment matters
4. Employee Relations
  • Types
    all memos/ communication from the department to staff
  • Provide
    support in investigations for disciplinary and grievance procedures
  • Draft
    responses to written and verbal inquiries from a variety of internal and
    external sources for the purpose of resolving problems, providing
    information and/or referring to appropriate personnel and/or identifying
    the relevant issues and recommending or implementing a remediation plan.
  • Assisting
    with the day-to-day efficient operation of the HR office

Qualifications, Skills & Experience:
  • Bachelor’s
    degree (honors) in Industrial/ Organizational Psychology, Human Resource
    Management or related field from a recognized Institution.
  • At
    least one year (1) years hand on experience in human resource management.
  • High
    level of self- confidence and team work
  • Be
    result oriented, dynamic and aggressive
  • Skillful
    problem solver who makes things happen
  • Good
    communication skills
  • Good
    interpersonal skills
  • Basic
    understanding of human resource functions.
  • Knowledge
    of all related computer applications
  • Understanding
    of human resource reporting and recordkeeping requirements
  • Exposure
    to the Labour Laws of Uganda
How to apply: 
All interested job applicants
with the above credentials should please forward their applications to the
address below:

Attn: Human Resource Manager
Uganda Baati Limited
Plot 14/28 Kibira Rd, Industrial Area, P.O. Box 3554 Kampala, Uganda.
Tel: (+256)414-254108/9/10; Fax: (+256)414-344602
Email: daphne@ubaati.com;
Website: www.ugandabaati.com
NB:
Only short listed candidates will be contacted. Qualified Females are
encouraged to apply.
Deadline: 24th May 2013

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