The Ugandan Jobline

Job Title:      Finance Officer

Organization: Uganda
Biodiversity Fund (UBF)

Duty Station:
Kampala, Uganda

              

About US:

The Uganda
Biodiversity Fund (UBF) is an independent Institution, ‘a Trust Fund’
established as a mechanism to provide sustainable financing for the
conservation of priority biodiversity and ecosystem services in Uganda. The
mission of UBF is: “to serve as a catalyst for mobilizing, managing and
channeling financial resources for biodiversity conservation and sustainable
use of natural resources in Uganda for the benefit of current and future
generations and the intrinsic value of nature”. UBF has been implementing
programmatic and management activities and undertaking financial transactions
since 2017.

About USAID Project:

UBF is currently
implementing a five USAID’s Uganda Biodiversity Fund Activity whose main
purpose is to further develop the Uganda Biodiversity Fund into a sustainable
entity that can generate and manage financing for biodiversity conservation
nation-wide. The goal of this activity is to ensure a reputable,
well-functioning, sustainable UBF that is responsive to Uganda’s conservation
and natural resources management financing needs.

Job Summary: The
Finance Officer will provide financial management support, monitoring and
coordination of activities within the framework of UBF and ensure all policies
and procedures, donor regulations, accounting standards and local laws are
complied with.

Key Duties and Responsibilities:  

Liquidity and
Cash-Flow Management

·       
Consolidate
annual cash flows for review by Finance Manager.

·       
Track
and monitor funds availability in all bank accounts

·       
Review
and approve units’ cash request

·       
Prepare,
submit and reconcile regularly recharges update remittances.

·       
Prepare
foreign exchange processing and related transfer instructions

·       
Review
and carry out petty cash count

Programme plans and
Budgets

·       
Consolidate
Programme plans and budgets in line with the UBTF planning guidelines

·       
Prepare
and complete necessary budget templates

·       
Review
unit budgets with unit heads, consolidate and upload budgets into computerized
system

·       
Prepare
budget cash flow forecast as per approved budget

Approval of
Payments

·       
Review
cheque, bank transfer payments and journals before approval by the FAM and ED

·       
Review
all staffs accountabilities and claims or refunds

·       
Vet and
review invoices and other payment vouchers prior to submitting them for
approval

·       
File and
keep proper record of all prepayments, accruals and related accounts

General Ledger
Controls

·       
Correctly
and accurately enter periodic transactions in the accounting system to their
respective accounting codes.

·       
Check
transactions for correct coding and posting to ledger system

·       
Perform
bank reconciliations for all UBTF and project accounts

·       
Follow-up
and monitor agreed period cut-off dates and process such as depreciation,
accruals, adjustments and prepayment allocations

Period Financial
Reporting

·       
Prepare
management accounts, reporting schedules and tables and forward them to the
Finance Manager for review and further action

·       
Follow-up
and monitor financial performance of the directorates through variance analysis
to identify adverse trends and report to the Finance Manager.

·       
Produce
quarterly expenditure reports for management

·       
Check
and follow-up all monthly tax payments and other statutory deductions and
ensure accurate, timely and complete remittances as required

Sub-Grant
Management

·       
Reconcile
and submit reconciliation statements of UBF sub-grantees and update management
on the status of individual grantees’ financial position on a regular basis.

·       
Receive
and review financial accountabilities/expenditures of sub-grantees on a regular
basis.

·       
Regularly
check accuracy of the sub-grantees financial reports and that the grantees
financial performance is in adherence to UBF’s policy and procedures and donor
guidelines.

·       
Generate
monthly reports on grantee accountability status

Asset Register
Maintenance

·       
Update
Fixed Assets Register in system, ensuring appropriate accounting for fixed

·       
assets
including proper treatment of depreciation.

·       
Verify
all UBTF assets are always under insurance cover and renewed whenever policies
expire

·       
Periodically
carry out any stocktaking and fixed assets verification exercise

Others

·       
Prepare
and attend to the needs of internal and external auditors and implement
recommendations

·       
Give
technical support and help build capacity of sub-grantees and sub-partners

·       
Expeditiously
prepare and submit monthly tax returns and other statutory obligations

·       
Analyse
vehicle’ fuel consumption by performing fuel analysis monthly

·       
Back up
accounting systems data and maintain a log and submit to Finance manager

·       
Contribute
actively to the development of mechanisms which ensure that operations of UBF
are implemented in a cost effective manner.

Qualifications, Skills and Experience:

·       
The
applicant should preferably hold a Bachelor’s Degree in Commerce, Business
Administration, Financial Management or Accounting from a recognized University

·       
Accounting
Professional qualification e.g. CPA, ACCA.

·       
A
minimum of three (3) years of experience in a similar position.

·       
Experience
with donor/NGO financial accounting procedures

·       
Proficiency
with accounting software e.g. Navision, Quick Books, Sun System, Pastel, along
with Microsoft Office Applications like Word, Excel, PowerPoint and Outlook.

·       
Finance
management skills

·       
Budgeting
and budgetary control

·       
Analytical
skills

·       
Donor
financial accounting procedures

·       
Knowledge
of Tax laws and systems in Uganda

·       
Planning
and organizing skills

·       
Good
verbal, written and interpersonal communication skills in English.

·       
Ability
to establish critical working relationships

·       
Ability
to promote and safeguard UBTF policies

·       
Ability
to work in a multicultural diverse environment and under pressure

·       
Demonstrated
ability to adhere to strict confidentiality involving internal/ external
information.

·       
Ability
to work independently and as a member of a team with minimal supervision.

How to Apply:

All candidates
should send their applications with updated CVs including three work related

referees addressed
to: The Executive Director through e-mail address

humanresource@ugandabiodiversityfund.org

Please indicate the
title of the Job you are applying for in the Subject line of the Email.

NB:
Only shortlisted candidates shall be contacted. Any applications submitted
after the

deadline shall not be considered.

Deadline: 31st July 2020

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