Sponsorship Assistant Job at Plan International

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Organisation: Plan International
Duty Station:  Lira, Uganda
About Plan:
Founded 75 years ago, Plan International is one of the oldest and
largest Children’s development organizations in the world. We work In SO
developing countries across Africa. Asia and the Americas to promote child
rights and lift millions of children out of poverty Plan’s vision is of
a world in which all children realize their full potential in societies
that respect people’s rights and dignity Plan is independent with no religious,
political or governmental affiliations.
Job Summary: The Sponsorship
Assistant will assist the Sponsorship Coordinator in giving support to and
promotion of Plan Uganda’s Country goals in growth, customer satisfaction and
establishing an effective linkage with National Office (NO) and other
stakeholders. The job holder will be responsible for a minimum of 4000
sponsored children.
Key Duties and Responsibilities:
  • Type, proof read and compile all Sponsor
    Child Introductions (SCI) and Sponsored Child Updates (SCU) for each month
    in time
  • Use checklist to ensure that information
    on the SC’s and SCUs is accurate
  • Download qualify photos from the field
    staff to a designated file for future use
  • Enter New Enrolment into the ES4 system
    and upload to child data photos and SCIs of all pooled children within
    specified time
  • Update Sponsorship Coordinator on all SC
    Communications that raise queries from time to time.
  • Support community training in Sponsorship
    communications
  • Proof read all Sponsored child
    communications to ensure that no NOIs arise from statements made in the communications
  • Participate in working with children and
    community members to produce quality and timely Area Overviews, Area
    Updates and Development Education Communication
  • Enter all Sponsor Child and Sponsor data
    or SC gifts in the system correctly, accurately within one week from the
    date of receipt.
  • Type cancellation/graduation memos in free
    format correctly, accurately and timely before submitting to the
    sponsorship Coordinator for final editing and quality control
  • Support enrolment of SCs in new locations.
  • Enter into child data SCI information with
    complete quality photos for new enrolments.
Qualifications, Skills and
Experience:
  • The candidates should hold an advanced
    Diploma in Secretarial Studies.
  • Good computer literacy skills especially
    in Micro-soft Word and Excel
  • Good typing skills of not less than 50
    words per minute.
  • Knowledge and Experience in Database
    management may be an added advantage.
  • He / She should have at least three years
    working experience preferably with an NGO.
  • Must demonstrate ability to generate and
    utilize digital images
  • Experience in Basic backup and recovery
    procedures for corporate systems.
  • Experience working on a LAN environment.
  • Interest in addressing children, family
    and community development issues.
  • Proficiency in both oral and written communication
    skills in English.
  • Ability to troubleshoot basic hardware
    problems.
  • Open, friendly and pleasant personality.
How to Apply:
All interested applicants
seeking to work with Plan Uganda should submit letters of application to the
email address below, together with a CV,  contact telephone numbers,
copies of relevant certificates, names and contact details of three references
plus salary history should be included and sent to:

NB: Only soft copies of application will be accepted.



The People & Culture
Manager,
Plan Uganda
Email: uganda.recruitment@plan-international.org .

NB: Plan Uganda is an equal opportunity employer. Qualified female
candidates are encouraged to apply. Only Short-listed candidates will be
contacted. Please consider your application unsuccessful in case you do not
hear from us by 15th November, 2013.

Deadline: 27th September, 2013

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