Education – Administrative Assistant Job at Promoting Equality in African Schools (PEAS)

  Administration Jobs in Uganda, NGO - Non-Government Organisations Jobs in Uganda, Uncategorized

Organization: Promoting
Equality in African Schools (PEAS)
Duty Station: Kampala,
Uganda
Reports to: Education
Manager
About PEAS:
PEAS is a fast growing UK-based charity (www.peas.org.uk) with a
mission to ‘unlock the potential of Africa by delivering equal access to
affordable, quality secondary education’. We currently have a network of 22
schools across Uganda and Zambia, educating around 8,000 students. The role
will be based in our Ugandan office and work closely within across the all
Programme and Operations Departments.
At PEAS we are passionate about providing quality education and we are
building our network of schools to be one of the best in Uganda. You can be
part of our journey in improving the life chances of the next generation of
children from low-income families by obtaining access to a good education
through the PEAS network.
Job Summary:  The Administrative Assistant supports the
PEAS Education Department with day to day administrative operations to ensure
maximum efficiency
Key Duties and Responsibilities:
1. Administration for teacher
and school leader training conferences, workshops and inductions:
  • Communications:
    ensure that all attendees are informed of dates, locations,
    logistical arrangements etc
  • Scheduling:
    support PEAS Education Department members with scheduling and
    programming
  • Printed
    materials and presentation equipment    : ensure that all members of
    the Education Department who are presenting or facilitating have the
    materials that they require.
2. General administrative
support for the PEAS Uganda Education Department:
  • Meetings:
    create and circulate agendas and relevant paperwork prior to
    meetings; take minutes of meetings
  • Travel
    and external meetings: organis    e and communicate the travel and
    external meetings of the senior Education Department members
  •  Ensure that all Education Department
    members have the equipment, stationery, communications and printed
    materials that they need to work effectively
3. Manages Education
Department filing and centralised record keeping:
  • Supervises centralised collation and
    preparation of BoG files for submission to the MoES
  • Oversees the centralised collation and
    preparation for all school USE, licensing and registration files
  • Liaise with HR team in collation of
    teacher and school leader HR data.
  • Oversees compilation and updating of all
    education related record systems relating to education minimum standards
    document and UNEB requirements etc
  • Oversees the compilation and updating of
    educational materials and resources for new schools.
4. School monitoring visits
and inspections administration:
  • Offer support the department with liaison
    with Finance, Admin and Logistics departments prior to travel for school
    visits
  • Timely inform schools of timings and
    agendas for schools visits
  • Ensure that Education department members
    and inspection team have the relevant documents prior travel to schools
    for training and inspections
5. PEAS University bursary
scheme administration:
  • Regularly communicates application
    guidelines to PEAS schools and prospective students.
  • Collates bursary candidates progress
    reports and information for submission to the Education Quality manager
Qualifications, Skills and
Experience: 
  • The Administrative Assistant should
    possess a relevant qualification in administration and office management.
  • At least a year’s experience in an
    administrative and office related role preferably in the NGO sector or a
    busy environment.
  • Experience in budgeting.
  • Experience in conference and workshop
    management.
  • Attention to detail and extremely
    organised;
  • Self drive and ability to work under
    minimum supervision
  • Ability to work under pressure and manage
    multiple deadlines
  • Oral and written communication skills
  • Good computer literacy skills (Excel,
    Word, PowerPoint, and Outlook)
  • A commitment to the PEAS values
                       
 
How to Apply:
All suitably qualified candidates should send their applications with a
cover letter (paying particular attention to the Person Specification),
curriculum vitae, a brief writing sample (unedited by others), and contact
information for two professional references to: 
The Human Resource Manager.
PEAS Uganda
P.O. Box 23308, Kampala
Plot 2881, Block 216, Ntinda
Kisaasi,
Mumbejja Road. Opposite Ndere
Centre.
Kampala. Uganda
Or send your application via Email:
ugandarecruitment@peas.org.uk,
For further details on vacancies at PEAS visit our website:
www.peas.org.uk
NB: Only complete
applications will be reviewed, and only qualified candidates will be
shortlisted and contacted by email.
PEAS is an equal opportunity employer that does not discriminate in its
recruitment practices and, in order to build the strongest possible workforce,
actively seeks a diverse applicant pool. ‘PEAS has a strict child protection
policy. All staff are expected to abide by this.’
Deadline: 2nd October
2013 at 17.00 (5pm GMT)

For
More Ugandan Jobs, Please Visit https://www.theugandanjobline.com   or
find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs