Job Title: Executive Assistant
Organization: Uganda National Roads Authority (UNRA)
Project: Project Implementation Unit (PIU) – The Construction Phase of Upgrading of the Masaka- Bukakata Road
Reports to: Project Coordinator
Duty Station: Kampala, Uganda
About UNRA:
The Uganda National Roads Authority (UNRA) was established by an Act of Parliament; The Uganda National Authority Act, No. 15 of 2006. UNRA became operational on 1st July 2008. The mandate of UNRA is to develop and maintain the national roads network, advise Government on general roads policy and contribute to addressing of transport concerns, among others. The Government of Uganda has received funds from the Arab Bank for Economic Development in Africa (BADEA) and OPEC Fund for International Development (OFID) towards the construction phase of upgrading of the Masaka – Bukakata Road. A Project Implementation Unit (PIU) is to be established to ensure that the project is implemented according to the agreed terms and conditions.
Job Summary: The Executive Assistant will offer secretarial and administrative services to the Project Implementation Unit
Key Duties and Responsibilities:
- Schedules appointments and receives visitors to the office.
- Prepares and processes all correspondences to and from the PIU office.
- Ensures timely availability of all provisions required for the office.
- Ensures that the PIU offices are kept clean and tidy.
- Makes arrangements for meetings, writes and types minutes of the meetings as may be required.
- Liaises with the relevant officials of the Authority in arranging for the officers’ travel and accommodation.
- Maintains up to date records for the PIU office.
- Drafts simple correspondences for the Project Coordinator’s signature.
- Performs any other duties as may be assigned.
Qualifications, Skills and Experience:
- The holder of the post must have either a degree in secretarial studies from a recognized university with at least three years working experience, OR a diploma in secretarial studies from a recognized institution with relevant working experience of at least five years in a large organization.
- The applicant should be pleasant personality with a good command of the English language, have personal initiative and be able to work under minimal supervision.
- Demonstrated competence in the use of computers and knowledge of basic computer applications (MS Word and Excel) are required.
- Knowledge of shorthand, training and/or experience in office management, and road Sector experience are an added advantage.
Salaries and Benefits: Appointments will be made on very attractive, negotiable monthly salary packages plus a range of benefits.
How to Apply:
All candidates should send their applications accompanied by:
- A capability statement detailing the applicant’s general qualifications, adequacy for the post and illustrated personal experience
- Copies of testimonials (the applicant must endorse on each copy of the submitted testimonials);
- Detailed curriculum vitae duly signed by the applicant on each and every page and showing previous positions held;
- Current salary;
- Names of three referees; and
- Contact addresses and day time telephone contacts of applicant should be submitted to:
The Secretary of the Board of Directors,
Uganda National Roads Authority (UNRA),
Plot 5, Lourdel Road,
P.O. Box 28487,
Kampala, Uganda.
NB: Only short-listed candidates will be contacted. Canvassing or lobbying by applicants or their representatives will lead to disqualification.
Deadline: Friday, 11th October 2013 by 17.00 hours
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