The Ugandan Jobline

• Ensure that
  all vehicles and motorcycles at the PA office are in an optimal operating
  condition and monitor performance standards of selected garages to ensure
  value for money repairs.
• Monitor usage
  of fuel, and complete monthly fuel consumption analysis report.
• Prepare
  payment breakdown for the fuel consumed at the PA showing the various GL
  codes to be charged.
• Prepare and
  follow weekly transport plans and route schedules with relevant staff and
  allocated drivers to ensure efficiency in staff movements according to
  Plan transport policy.
• Keep custody
  of PA Office fleet records including but not limited to maintenance and
  repair records, valid insurance certificates, etc and ensure periodic
  update of such records.

• Implement
  PLAN Uganda assets/property policy inclusive of asset register updating,
  asset movement tracking, and reporting losses and ensure appropriate
  filing of all relevant documents.
• Bring to the
  attention of the Coordinator assets due for the disposal and ensure that
  proper procedures are followed; disposals are conducted in time and in a
  transparent manner

• Book hotels
  and community food vendor services for accommodation and workshops
  required in conformity with Plan policies and procedures.
• Also organize
  Plan events, workshops and other related functions as agreed with the
  supervisor.
• Prepare
  prompt payment to vendors according to the approved Purchase Order
  agreement;
• Ensure punctual
  delivery of goods and services by the vendor;
• Proper
  receipt and clearance of any materials, supplies, or equipment; and the
  negotiation of any returns or adjustments which may become necessary.
• Also maintain
  records to record receipt of invoices.
• Responsible
  for general office cleaning, office equipment maintenance and utilization,
  utility bills payment and tracking and follow-up on repairs needed with
  external service providers and the landlord to ensure works are done and
  are value for money
• As delegated
  by the Procurement and Administration Coordinator, perform the tasks in
  line with established procedures and policies.

• The applicant
  should possess a university degree or higher diploma in business or
  education or another related field.
• At least three
  (3) years of working experience in a relevant field.
• Experience in
  use of Microsoft office applications i.e. Microsoft word, excel and power
  point.
• Ability and
  willingness to learn and travel to the field
• Very well
  organized and able to work under pressure
• Excellent
  interpersonal skills

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