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Job Title:    Operations Administrator / Personal
Assistant (Fresher Admin Jobs)

Organization: Movit
Products Limited

Duty Station:
Kampala, Uganda

Report to: Chief
Operating Officer

 

About US:

Movit Products
Limited (MPL) is a leading Quality Cosmetics Manufacturing Company in Africa
with operations in Uganda, Kenya, Tanzania, Zambia, Rwanda, Burundi, Democratic
Republic of Congo and South Sudan. Movit Products Limited manufactures healthy
beauty hair, skin and nail care products aimed at empowering every person to
face life with confidence. 

 

Job Summary:  The Operations Administrator/Personal
Assistant will ensure proper flow of office procedures, and support the Chief
Operating Officer by carrying out common office duties, maintaining a positive
and friendly company image by acting as the first line of contact to visitors,
customers, and vendors in person, online, and via telephone.

 

The Operations
Administrator/Personal Assistant will also provide office and administrative

support to the
Commercial Team ensuring the rest of the staff has adequate support to

work efficiently.

 

Key Duties and Responsibilities:  

·       
Coordinating
Commercial activities across the Commercial Function and the rest of the company
functions to ensure efficiency and compliance to company policies;

·       
Keeping
Commercial records and ensuring follow-up on Commercial activities under the
Commercial Function;

·       
Coordinating
the activities of the Chief Operating Officer such as travel to ensure that
timelines are met across the function;

·       
Providing
adequate response to stakeholders in relation to the activities of the Chief
Operating Officer;

·       
Coordinating
appointments for the Chief Operating Officer;

·       
General
office requirements and keeping stock of the requirements in the Chief
Operating Officer’s office

·       
Coordinate
activities of the Chief Operating Officer’s Direct Reportees;

·       
Providing
administrative support to the Commercial Team;

·       
Liaising
with both internal and external stakeholders when required;

·       
Support
budgeting and basic bookkeeping procedures;

·       
Tracking
Commercial KPI indicators on behalf of the COO;

·       
Take
charge of the Leave Management System for the Commercial Function and monitor
team leave;

·       
Manage
Commercial Performance-Related Awards;

·       
Acknowledgement
of the Commercial Team’s personal milestones such as birthdays and
anniversaries.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the position should hold a Degree in any business-related
field

·       
At least
two (2) years’ experience as an office administrator, office assistant or
relevant role;

·       
Proficient
in a variety of computer software applications including Microsoft Office Suite
(Word, Excel, Outlook, and Access);

·       
Outstanding
abilities to communicate in person, in writing and over the phone

·       
Excellent
organizational, interpersonal and leadership skills;

·       
Excellent
leadership, time management and organizational skills;

·       
Multi-tasking
skills with the ability to prioritize tasks;

·       
Strong
Attention to Detail;

·       
Ability
to work under minimal supervision

·       
Excellent
customer service skills

·       
Trustworthy
with the ability to handle confidential information;

·       
Ability
to work under pressure with minimum or no supervision and meet deadlines in a
fast-paced changing environment

 

How to Apply:

All candidates
should fill the Movit Application form, Download
Here and send it as an attachment to hr@movit.co.ug (Not more than 1MB)

 

Please quote the Job
Title in the subject line

 

Note:
Only shortlisted applicants will be contacted.

 

Deadline: 16^th March 2021.

 

NB: Only shortlisted candidates will be contacted

 

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