Earn over 95m annually as Financial Analyst at United States USAID Uganda

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Vacancy
Number: 098-2013               
Job
Title:     Financial
Analyst, FSN-435
Organisation: United States Embassy, US Mission
in Uganda
Duty
Station:  USAID,
Office of Financial Management (OFM) Office
Salary:   FSN-11  (Ugshs.
63,911,537 to 95,867,307 p.a. inclusive of allowances).
About US Embassy in Uganda:
The United
States has enjoyed diplomatic relations with Uganda for over 30 years. 
Ambassador Scott H. DeLisi currently heads the U.S Mission to
Uganda.  The Mission is composed of several offices and organizations all
working under the auspices of the Embassy and at the direction of the
Ambassador.
Job Summary: The Financial Analyst (FA) provides a full range of financial
management and advisory services in support of USAID/Uganda Development
Objective (DO) teams. He/she performs reviews of financial terms and conditions
on project agreements, project implementation orders, GLAAS requisitions,
contracts, purchase and delivery orders, and lease and grant agreements for
compliance with applicable rules, regulations, and procedures relating to
accounting and fund controls. The incumbent provides professional financial
guidance to USAID/Uganda Mission management personnel on a range of issues
related to the financial management aspects of proposed activities;
participates as a key member of the technical/DO teams throughout the Program
Cycle in activities such as periodic portfolio and/or project implementation
reviews, procurement planning exercises, etc. In addition, the FA participates
in the performance of various types of audits, financial reviews, pre-award
assessments, control environment and risk assessments, cost effectiveness
assessments, closeout reviews, etc. He/she is responsible for ensuring
compliance with USAID audit requirements for all contracts, grants, and
cooperative agreements; prepares and executes the annual audit management plan.
The FA is responsible for conducting the annual review of the Mission’s
internal control systems as required by the Federal Manager’s Financial
Integrity Act (FMFIA); and participates in the assessment of partner country
public financial management and procurement systems. The FA reports to the
Deputy Controller.
Key Duties and Responsibilities:
1. Financial Analysis and Advisory Services
(45%)
The FA:
·        
Provides professional
financial advice to USAID/Uganda Mission management personnel on a range of
issues related to the financial management aspects of proposed activities, such
as estimated costs and required budgets; internal controls; fiduciary risk
management and compliance; and other issues.
·        
Contributes to USAID’s
decision and policy making process by providing recommendations and suggestions
for improving operational efficiencies, financial management practices, and the
accuracy of financial reporting.
·        
Provides technical
guidance on U.S. federal government and USAID rules and regulations to the
technical DO teams, implementing partners, non-governmental organizations
(NGOs) and host government officials.
·        
Prepares the financial
aspects of project design and procurement planning documents, such as budgets
and financial plans for Implementation Letters, Grant Agreements, and other
relevant implementing mechanisms.
·        
Assists activity
managers in development of appropriate payment procedures in accordance with
project implementation requirements.
·        
Performs reviews of
financial terms and conditions on project agreements, project implementation
orders, GLAAS requisitions, contracts, purchase and delivery orders, and lease
and grant agreements for compliance with applicable rules, regulations, and
procedures relating to accounting and fund controls.
·        
S/he will monitor the
execution of such documents to ensure compliance with financial plans and
report on the financial status of those instruments to the Controller and other
Technical Office Directors or Team Leaders
·        
Participates as a key
member of the technical (Development Objective) teams throughout the Program
Cycle in activities such as periodic portfolio and/or project implementation
reviews, procurement planning exercises and other such activities.
·        
Performs the quarterly
project accounting analyses and supports the Technical Teams in development of
accrual estimates. Identifies and recommends adjusting entries to the accounts
to bring the project/program pipelines into accurate levels. Investigates any
variances between projections and actual disbursements or accrued expenditure
and provides the results to Activity Managers.
·        
Performs continuous
and specific quarterly 1311 reviews for Mission’s activities to fully support
outstanding Commitments, Obligations, Sub-Commitments and Sub-Obligations to
provide support for the Controller’s 1311 Certification; conducts special
analysis of historical accounting data and recommends management actions or
alternatives which can be taken when the data discloses unfavorable trends,
situations, and/or deviations from budget plans
2. Audits, Pre-award assessments, Financial
and Compliance Reviews, Internal Control Assessment (40 %)
The incumbent:
Is responsible for
ensuring compliance with USAID audit requirements for all contracts, grants,
and cooperative agreements. She/he prepares and maintains the Mission’s audit
inventory, which includes following-up on the receipt of audits from contracted
audit firms, and also involves tracking the progress of open recommendations,
and developing the annual audit management plan. The Financial Analyst:
·        
Establishes and
monitors the non-federal audit program for NGOs based outside the United
States. When required, requests and reviews copies of those audit reports
evaluating any findings that may have an impact on the implementation of the DO
Team activity.
·        
Follows up on the
audit process until the final audit report is accepted and issued by
RIG/Pretoria. This involves working closely with implementing partners,
auditors and RIG/Pretoria to provide required support and guidance. This also
entails drafting the scopes of work and reviewing final reports for each audit.
She/he updates aid recipients on OIG approved eligible audit firms, and
provides new guidance on audit requirements to recipients and the firms that
audit them.
·        
Updates the Mission on
the status of audits and recommendations. She/he notifies all relevant parties
inside and outside the Mission of the initiation and completion of required
audits to ensure proper participation in entrance and exit conferences.
·        
Serves as the Mission
contact and subject matter expert on technical questions arising in the course
of audits regarding USAID regulations and procedures. This includes attending
entrance, mid-term and exit conferences with all parties related to audits.
·        
Coordinates
correspondence with all stakeholders inside and outside the Mission, including
senior management in the Mission and at Agency Headquarters in Washington,
regarding all aspects of audit procedures from initiation to closure.
·        
Reviews audits for
adequacy and compliance with requirements as specified in OMB-Circulars.
·        
Ensures that audit
recommendations receive appropriate and timely management decisions from
Mission Senior Staff and that the final actions on audit recommendations are
achieved within required timeframes. This involves working closely with the
COR/AORs, Activity Managers, Agreement Officer and implementing partners to
coordinate the formulation, implementation and follow-up of management
decisions as well as closure of open audit recommendations.
·        
Will jointly serve as
USAID/Uganda’s Audit Management and Resolution Officer, responsible for all
financial and performance audits, and the preparation and monitoring of the
Mission’s annual audit plan.
·        
He/she will be
responsible for preparation and/or review of Mission responses to the Regional
Inspector General’s audit report recommendations, and for closing out audit
recommendations with USAID/Washington’s Chief Financial Officer; and will
liaise with Inspector General’s office, and advise the Controller and the
Mission Director on the status of audits.
·        
Participates in the
performance of various types of audits, financial reviews, pre-award
assessments, and compliance reviews. These include control environment and risk
assessments, cost effectiveness assessments, disbursement reviews, indirect
cost rate reviews, pre-closeout and closeout reviews on USAID-funded
organizations to determine the levels of accountability and adequacy of control
environments within those entities.
·        
Oversees the OFM
Annual Financial Review Plan for the DO Teams and actively leads/participates
in the performance of financial reviews, internal control assessments and
financial management trainings for implementing partners.
·        
Incumbent also will
establish and implement annual plans for performing financial management
reviews of the Mission’s implementing partners in Uganda; review the
performance of implementing partners/agencies;
·        
Prepare site visit
reports to detail findings and recommendations; and track and follow up on
implementation of recommendations. When a review or an assessment is
outsourced, She/he will be the Contracting Officer’s Representative (COR) for
this award.
·        
Serves as the
coordinator for all Mission Control Review Committee (MCRC) related issues and
findings by tracking and monitoring actions required to strengthen internal
controls in the Mission.
·        
He/she is responsible
for conducting the annual review of the Mission’s internal control systems as
required by the Federal Manager’s Financial Integrity Act (FMFIA); guides and
advises Mission staff on their responsibilities for maintaining effective
internal control, operating systems and procedures; proposes recommended courses
of action to correct management deficiencies and reported material control
weaknesses, and takes responsibility for tracking the Mission’s progress in
addressing progress made to remedy deficiencies/weaknesses.
3. Public Financial Management and Capacity
Building (10%):
The incumbent:
·        
Participates in (a)
rapid appraisals of host country systems; (b) assessments on public financial
management and procurement systems; (c) host country contracting and/or
financial management capability assessments as a precondition to award
approvals and contracting capability certifications; (d) Host country and donor
discussions on public financial management, procurement and other related
forums.
·        
Advises Mission
management on the reliability of host country systems, and the effectiveness of
the underlying internal control; advise Mission management on weaknesses and
possible recommendations. He/she identifies or coordinates the capacity
building needs endorsed and/or determined from assessments conducted on the
Host Government Agencies, both at the National and Local Levels, develops an
Action Plan or a SOW to address those, and oversees implementation.
·        
In conjunction with
assessments conducted, participates in the conduct of relevant FM training and
technical assistance to the Host Country entity, aimed at strengthening
internal controls and management systems; and at building the capacity of NGOs
and Host Country Government Implementing Agencies.
4. Other Duties (5%)
·        
Performs other duties
as assigned.
Qualifications,
Skills & Experience:
NOTE:  All
applicants must address each selection criterion detailed below with specific
and comprehensive information supporting each item.
·        
The candidate should
possess a bachelor’s degree in Accounting, Finance or Business Administration
is required. In addition, a professional certification, (e.g. CPA or ACCA) is
required. A master’s degree in Accounting, Finance, Business Administration or
related field is highly desirable.
·        
Five (5) to seven (7)
years of progressively responsible experience in professional financial
analysis, accounting or auditing; preferably with an international development
organization or accounting firm, are required.
·        
Familiarization and
on-the-job training on US Government accounting, USAID Financial Management,
USAID Phoenix Accounting System and other USAID systems. A specific, tailored,
recurring annual training plan including formal training and continuing
education will be developed for the employee.
·        
Level IV (fluent)
English language proficiency in speaking, reading and writing is required.
·        
Comprehensive knowledge
and understanding of generally accepted accounting principles (GAAP) and
generally accepted auditing standards (GAAS); principles and accepted practices
of Ugandan governmental and business institutions with regards to finance,
accounting, budgeting and reporting; as well as governmental and not-for-profit
accounting, budgeting and reporting are required.
·        
In-depth
professional-level knowledge of development principles, concepts and practices,
especially as they relate to performing audits of development programs and
projects are highly desirable.
·        
Good working knowledge
of USAID activity design, development, implementation and evaluation processes
is essential.
·        
Knowledge of Public
Financial Management systems, Committee of Sponsoring Organizations Internal
Control Framework, International auditing standards and related areas is highly
desirable.
·        
Excellent skills and
abilities in performing audits (financial and programmatic), internal control
assessments, financial reviews, compliance reviews, etc. are required.
·        
Ability to perform
sophisticated analysis of management controls and capabilities of
partner/beneficiary organizations is required.
·        
Ability to evaluate financial
aspects of activities and programs, institutional capacities and capabilities
is required.
·        
Ability to present
results and recommendations to a broad audience, both orally and in writing, is
also required.
·        
Excellent
interpersonal skills are required, as incumbent will frequently be working with
the officials and staff of the Host government, Contractors, Grantees, and
others who may be unfamiliar with USAID’s programming and budgeting process.
·        
The incumbent must
have solid verbal communication skills to be able to explain and interpret GOU
attitudes, priorities and concerns to USAID officials, and to negotiate
financial management and audit issues with appropriate GOU organizations and/or
USAID implementing partners, technical advisors, counterparts, and peers.
·        
Excellent writing
skills are required in order to prepare regular audit reports to the Regional
Inspector General of USAID.
·        
The ability to work
effectively in a Team environment, and to achieve consensus on policy,
program/project, and administrative matters is required.
·        
Strong IT skills are
required to be able to effectively understand and process the systems and data
that form the heart of the task performed in this position
How
to Apply:
Applications should include
the following documentation
(i)  A completed and signed Universal Application for Employment as a
Locally Employed Staff (DS-174) – http://kampala.usembassy.gov/job_opportunites.html
 (ii)  Application letter clearly specifying the position for which
you are applying;
(iii) A Curriculum Vitae/Resume;
(iv) Copies of Academic Transcripts;
(v)  Names, contact numbers, and addresses of three (3) professional
references.
Submitted applications and
documents become the property of the Embassy and will not be returned.
SUBMIT APPLICATION TO
Human Resources Office
By e-mail at KampalaHR@state.gov
ONLY ELECTRONIC SUBMISSIONS WILL BE ACCEPTED, THOSE WHO APPLIED BEFORE NEED NOT
APPLY, AND ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Clearly indicate the
position applied for in the subject area of the email submission.
Please use standard file types such as Microsoft Word (.doc) and Adobe Acrobat
(.pdf) and please all documents in one attachment.
Telephone:  0414-259-791/5
Deadline: 
9th December, 2013
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