The Ugandan Jobline

• Receive visitors and make sure reception is
  attended to at all times.
• Manage incoming and outgoing mail (e-mails,
  letters, etc); print copies if need be, register, file, transfer of
  signatories.
• Assist with the administrative organization of
  missions (hotel reservations, travel documents, appointments, Visa, work
  permits and availability of vehicles.
• Manage general interest e-mails, write standard
  letters and direct incoming calls.
• Organize meetings (sending invitations,
  reservations, etc) and drafting meeting reports.
• Share reports / documents to persons concerned
  (partners and projects).
• Type certain letters / documents and send out
  E-mail messages, memos and letters.
• Offer general administrative support i.e. make
  copies, scan documents, draw up and transfer certain forms, record CDs and
  send faxes.
• Input leave / holidays and mission days into
  the central organizational schedule for BTC.
• Manage petty cash transactions
• Responsible for stores management
• Prepare VAT claims and make VAT returns
• Prepare and monitor watchmen schedule
• Maintain records of all transactions and raise
  necessary payments whilst ensuring proper coding and amounts as per the
  allocated budgets.
• Supervise the work of the drivers, guards and
  gardeners.
• Follow up on the use of water, electricity and
  fuel on generator and maintain a record of monthly consumption to support
  reimbursement and improve accountability.
• Perform any other duties as assigned by
  supervisor

• The applicant should hold a diploma or its
  equivalent in a relevant study field.
• He/she should hold have at least a short cycle
  higher-studies (graduate) preferably in Business Administration
• At least two to three years’ experience in clerical/accounting
  and administrative tasks.
• Good working knowledge of Microsoft Office
  (Word, Excel, PowerPoint)
• English proficiency
• Excellent interpersonal, communication skills
  and good team player
• Possess the ability to work under stressful
  conditions.

Related Jobs