Job Title: East Africa Head of Programmes Organisation: Hope…
Earn Over 6m monthly as Program Management Specialist (Malaria) at the USAID Uganda
Vacancy Number: 105-2013
Job
Title: Program
Management Specialist (Malaria)
Title: Program
Management Specialist (Malaria)
Organisation: United States Embassy, US Mission
in Uganda
in Uganda
Duty
Station: USAID, DO3 Office,
Kampala, Uganda
Station: USAID, DO3 Office,
Kampala, Uganda
Salary: FSN-11 (Ugshs. 72,127,325 to 104,083,095 p.a. inclusive of
allowances).
allowances).
About US Embassy in Uganda:
The United States has enjoyed diplomatic relations with Uganda for
over 30 years. Ambassador Scott H. DeLisi currently heads the
U.S Mission to Uganda. The Mission is composed of several offices and
organizations all working under the auspices of the Embassy and at the
direction of the Ambassador.
over 30 years. Ambassador Scott H. DeLisi currently heads the
U.S Mission to Uganda. The Mission is composed of several offices and
organizations all working under the auspices of the Embassy and at the
direction of the Ambassador.
Job Summary: The Program Management
Specialist MALARIA is a technical position to serve in the Health, HIV/AIDS and
Education (DO3), at USAID/Uganda. The incumbent provides technical and
professional leadership to plan, implement, monitor, and oversee mission
supported malaria activities. The incumbent role includes planning, designing,
organizing, directing, and coordinating development programs and monitoring and
evaluation of activities implemented by NGOs, CBOs, UN agencies, and other
partner organizations through grants, cooperative agreement and/or contracts.
The incumbent will report to the USAID Senior Malaria Advisor under the
Infectious Diseases Team Leader who is also under the Service Delivery
sub-Team. The USAID Project Management Specialist (PMS)-malaria is a key member
of the USAID DO3 Service Delivery sub-Team. The PMS has responsibility for
ensuring coordination of USAID funded malaria programs through a variety of
governmental and non-governmental partners at national, district, and community
levels. The PMS will be responsible for program activities that work to
strengthen improved delivery of malaria services to ensure that the program is
aligned with national priorities, and strengthens existing systems and
structures. The PMS will also ensure that USAID-supported programs implement
innovative, high impact, scientifically proven, evidence-based interventions,
and new technologies and approaches that will advance the national malaria program
goals and objectives, while at the same time continuously learning and adapting
strategic approaches in accordance with the Mission’s continuous learning and
adaptability agenda. The incumbent will ensure that the Mission’s malaria
programs are implemented in an integrated manner with other Mission’s health,
HIV/AIDS, education, and nutrition programs. The incumbent will also explore
opportunities for collaboration with other Mission activities beyond DO3,
especially DO2, in order to address non-health related causes of malaria.
Specialist MALARIA is a technical position to serve in the Health, HIV/AIDS and
Education (DO3), at USAID/Uganda. The incumbent provides technical and
professional leadership to plan, implement, monitor, and oversee mission
supported malaria activities. The incumbent role includes planning, designing,
organizing, directing, and coordinating development programs and monitoring and
evaluation of activities implemented by NGOs, CBOs, UN agencies, and other
partner organizations through grants, cooperative agreement and/or contracts.
The incumbent will report to the USAID Senior Malaria Advisor under the
Infectious Diseases Team Leader who is also under the Service Delivery
sub-Team. The USAID Project Management Specialist (PMS)-malaria is a key member
of the USAID DO3 Service Delivery sub-Team. The PMS has responsibility for
ensuring coordination of USAID funded malaria programs through a variety of
governmental and non-governmental partners at national, district, and community
levels. The PMS will be responsible for program activities that work to
strengthen improved delivery of malaria services to ensure that the program is
aligned with national priorities, and strengthens existing systems and
structures. The PMS will also ensure that USAID-supported programs implement
innovative, high impact, scientifically proven, evidence-based interventions,
and new technologies and approaches that will advance the national malaria program
goals and objectives, while at the same time continuously learning and adapting
strategic approaches in accordance with the Mission’s continuous learning and
adaptability agenda. The incumbent will ensure that the Mission’s malaria
programs are implemented in an integrated manner with other Mission’s health,
HIV/AIDS, education, and nutrition programs. The incumbent will also explore
opportunities for collaboration with other Mission activities beyond DO3,
especially DO2, in order to address non-health related causes of malaria.
Key Duties and
Responsibilities:
Responsibilities:
1. Program Management: 25%: Provide oversight of activities related to malaria program in
USAID/Uganda’s cooperative agreements/contracts. Key program management
activities include:
USAID/Uganda’s cooperative agreements/contracts. Key program management
activities include:
·
Provide
sound technical advice that will strengthen the Mission’s efforts in malaria
service delivery in the public and private sector.
Provide
sound technical advice that will strengthen the Mission’s efforts in malaria
service delivery in the public and private sector.
·
Participate
in program management teams for DO3 malaria and integrated service delivery/
technical assistance projects.
Participate
in program management teams for DO3 malaria and integrated service delivery/
technical assistance projects.
·
Participate
in Mission review of technical proposals in the areas of malaria and integrated
health service delivery.
Participate
in Mission review of technical proposals in the areas of malaria and integrated
health service delivery.
·
Participate
in the annual malaria operation plan (MOP) activities.
Participate
in the annual malaria operation plan (MOP) activities.
·
Evaluate
the performance of IP organizations involved in malaria and integrated health
service delivery activities.
Evaluate
the performance of IP organizations involved in malaria and integrated health
service delivery activities.
·
Conduct
periodic field visits to identify and assess the quality of services and the
impact of program inputs, and to ensure regular communication with IPs and
counterparts at all levels.
Conduct
periodic field visits to identify and assess the quality of services and the
impact of program inputs, and to ensure regular communication with IPs and
counterparts at all levels.
·
Monitor
program resources allocated to malaria and health service delivery activities
to ensure that they are being used effectively to implement their respective
programs.
Monitor
program resources allocated to malaria and health service delivery activities
to ensure that they are being used effectively to implement their respective
programs.
·
Collaborate
with the USAID health communication programs to advance malaria advocacy,
communication and social mobilization objectives.
Collaborate
with the USAID health communication programs to advance malaria advocacy,
communication and social mobilization objectives.
·
Collaborate
with USAID health system strengthening programs to ensure that system wide
issues affecting malaria program implementation are addressed.
Collaborate
with USAID health system strengthening programs to ensure that system wide
issues affecting malaria program implementation are addressed.
·
Exercise
good judgment and discretion in resolving program-related issues and conflicts.
Exercise
good judgment and discretion in resolving program-related issues and conflicts.
·
Report
implementation obstacles to relevant DO3 team members, and make appropriate
recommendations to resolve them.
Report
implementation obstacles to relevant DO3 team members, and make appropriate
recommendations to resolve them.
2. Technical
Oversight: (20 %)
Oversight: (20 %)
·
Provide
technical advice during USG discussions on integration of malaria in the
broader DO3 programs.
Provide
technical advice during USG discussions on integration of malaria in the
broader DO3 programs.
·
Provide
overall technical guidance and leadership on malaria to DO3 implementing
partners, emphasizing evidence-based best practices.
Provide
overall technical guidance and leadership on malaria to DO3 implementing
partners, emphasizing evidence-based best practices.
·
Conduct
and analyze program evaluations to redefine concepts and criteria for new and
expanding programs.
Conduct
and analyze program evaluations to redefine concepts and criteria for new and
expanding programs.
·
Provide
technical guidance and leadership on USAID/Uganda malaria activities.
Provide
technical guidance and leadership on USAID/Uganda malaria activities.
·
Regularly
monitor implementation through field visits, program reviews and reports.
Regularly
monitor implementation through field visits, program reviews and reports.
·
Work
with the national malaria control program to define the national research
agenda on malaria.
Work
with the national malaria control program to define the national research
agenda on malaria.
·
Participate
in strategic and policy level discussions involving malaria control and
prevention.
Participate
in strategic and policy level discussions involving malaria control and
prevention.
·
Ensure
integration of malaria in HIV, TB, nutrition and other relevant health
services.
Ensure
integration of malaria in HIV, TB, nutrition and other relevant health
services.
3. Oversight of
Acquisition and Assistance Agreements (15%):
Acquisition and Assistance Agreements (15%):
·
The
incumbent will be designated by DO3 to oversee major malaria acquisition and
assistance agreements, as Agreement Officer’s Representative/Alternate,
Activity Manager or a member of program management team, in the case of large
complex awards. In this role, the incumbent will be required to review partner
work plans, budgets, implementation activities, and reporting requirements as
well as conduct field monitoring visits to ascertain progress, identify delays
and develop solutions. In this role the incumbent will also be responsible for
the following activities:
The
incumbent will be designated by DO3 to oversee major malaria acquisition and
assistance agreements, as Agreement Officer’s Representative/Alternate,
Activity Manager or a member of program management team, in the case of large
complex awards. In this role, the incumbent will be required to review partner
work plans, budgets, implementation activities, and reporting requirements as
well as conduct field monitoring visits to ascertain progress, identify delays
and develop solutions. In this role the incumbent will also be responsible for
the following activities:
·
Prepare
required authorization documents for signature of the responsible Mission
official, and track disbursements to program partners.
Prepare
required authorization documents for signature of the responsible Mission
official, and track disbursements to program partners.
·
Prepare
and amend USAID documentation, including Action Memoranda, scopes of work, and
budgets for assigned activities in a timely and efficient manner and consistent
with USAID regulations and policies.
Prepare
and amend USAID documentation, including Action Memoranda, scopes of work, and
budgets for assigned activities in a timely and efficient manner and consistent
with USAID regulations and policies.
4.
Perform
Administrative and Management Duties (10%):
Perform
Administrative and Management Duties (10%):
·
As
a member of the Service Delivery sub-Team, the incumbent will be called upon to
fulfill reporting, administration and documentation requirements of USAID. Such
duties may include responding to inquiries from Washington; drafting narratives
and developing budgets for the Mission’s Operational Plan; drafting cables, and
responding to information requests from USAID Washington, Office of the Global
AIDS Coordinator, the Ambassador, US Congress, USAID Uganda Mission Director
and others.
As
a member of the Service Delivery sub-Team, the incumbent will be called upon to
fulfill reporting, administration and documentation requirements of USAID. Such
duties may include responding to inquiries from Washington; drafting narratives
and developing budgets for the Mission’s Operational Plan; drafting cables, and
responding to information requests from USAID Washington, Office of the Global
AIDS Coordinator, the Ambassador, US Congress, USAID Uganda Mission Director
and others.
·
The
incumbent will also participate in the planning and hosting of visits by
delegations of high-level USG officials – preparing briefing papers,
presentations as well as site preparations.
The
incumbent will also participate in the planning and hosting of visits by
delegations of high-level USG officials – preparing briefing papers,
presentations as well as site preparations.
5. Coordination with key
stakeholders: 25%
stakeholders: 25%
·
The
PMS participates in national level technical, programmatic and policy meetings
and consultations related to malaria with other donors, government officials
and implementing partners.
The
PMS participates in national level technical, programmatic and policy meetings
and consultations related to malaria with other donors, government officials
and implementing partners.
·
The
PMS ensures technical and programmatic synergy within USAID/Uganda supported
malaria activities and between those of government and other development partners
by facilitating exchange of technical information and identifying and fostering
opportunities for partnership on technical and programmatic activities.
The
PMS ensures technical and programmatic synergy within USAID/Uganda supported
malaria activities and between those of government and other development partners
by facilitating exchange of technical information and identifying and fostering
opportunities for partnership on technical and programmatic activities.
·
Maintain
close contact with relevant national, district and local government officials,
particularly in focal areas regarding malaria, health and education HIV/AIDS
service delivery.
Maintain
close contact with relevant national, district and local government officials,
particularly in focal areas regarding malaria, health and education HIV/AIDS
service delivery.
·
Actively
participate in the coordination between USAID, other USG implementers, and key
stakeholders, involved in improving services in Uganda both in the public and
private sectors.
Actively
participate in the coordination between USAID, other USG implementers, and key
stakeholders, involved in improving services in Uganda both in the public and
private sectors.
·
Represent
USAID on key malaria national level technical working groups including in
Donors Partnership.
Represent
USAID on key malaria national level technical working groups including in
Donors Partnership.
·
Maintain
regular contact with professional counterparts at the national level.
Maintain
regular contact with professional counterparts at the national level.
·
Represent
the interests of USAID program objectives, using both diplomacy and technical
clarity in discussions related to program concerns and issues.
Represent
the interests of USAID program objectives, using both diplomacy and technical
clarity in discussions related to program concerns and issues.
6. Perform any other Duties: 5%: The PMS should expect adjustments in assigned duties
and responsibilities within the larger DO3 team as needed.
and responsibilities within the larger DO3 team as needed.
Qualifications, Skills
& Experience:
NOTE: All
applicants must address each selection criterion detailed below with specific
and comprehensive information supporting each item.
& Experience:
NOTE: All
applicants must address each selection criterion detailed below with specific
and comprehensive information supporting each item.
·
The
applicant should possess a Master’s Degree in a public health-related field
(including epidemiology and biostatics) or a medical degree is required.
The
applicant should possess a Master’s Degree in a public health-related field
(including epidemiology and biostatics) or a medical degree is required.
·
At
least five years of progressively responsible professional experience in
clinical medicine or public health including specific experience in the field
of communicable diseases including malaria.
At
least five years of progressively responsible professional experience in
clinical medicine or public health including specific experience in the field
of communicable diseases including malaria.
·
Experience
working in health service delivery is particularly desirable.
Experience
working in health service delivery is particularly desirable.
·
Work
experience should include at least three years of planning, developing,
implementing and managing public health programs in resource poor settings.
Work
experience should include at least three years of planning, developing,
implementing and managing public health programs in resource poor settings.
·
Demonstrated
ability to work well as a member of a high performing team is necessary.
Demonstrated
ability to work well as a member of a high performing team is necessary.
·
Ability
to develop and maintain effective working-level and management- level contacts
within service delivery activities of the government and NGOs;
Ability
to develop and maintain effective working-level and management- level contacts
within service delivery activities of the government and NGOs;
·
Ability
to work effectively with team and interagency environments; excellent computer skills
including Word, Excel, database software, e-mail, and the internet;
Ability
to work effectively with team and interagency environments; excellent computer skills
including Word, Excel, database software, e-mail, and the internet;
·
Possess
strong management skills, including financial management, administrative, and
monitoring skills to track the performance of implementing partners and
activities;
Possess
strong management skills, including financial management, administrative, and
monitoring skills to track the performance of implementing partners and
activities;
·
Ability
to present information, analyses, and recommendations in clear written and oral
formats; and the ability to travel within Uganda.
Ability
to present information, analyses, and recommendations in clear written and oral
formats; and the ability to travel within Uganda.
Language: Level IV (fluent) English language
proficiency, speaking and writing is required.
proficiency, speaking and writing is required.
How
to Apply:
to Apply:
Applications
should include the following documentation
(i) A completed and signed Universal Application for Employment as a
Locally Employed Staff (DS-174) – http://kampala.usembassy.gov/job_opportunites.html
(ii) Application letter clearly specifying the position for which
you are applying;
(iii) A Curriculum Vitae/Resume;
(iv) Copies of Academic Transcripts;
(v) Names, contact numbers, and addresses of three (3) professional
references.
should include the following documentation
(i) A completed and signed Universal Application for Employment as a
Locally Employed Staff (DS-174) – http://kampala.usembassy.gov/job_opportunites.html
(ii) Application letter clearly specifying the position for which
you are applying;
(iii) A Curriculum Vitae/Resume;
(iv) Copies of Academic Transcripts;
(v) Names, contact numbers, and addresses of three (3) professional
references.
Submitted
applications and documents become the property of the Embassy and will not be
returned.
applications and documents become the property of the Embassy and will not be
returned.
SUBMIT
APPLICATION TO
Human Resources Office
By e-mail at KampalaHR@state.gov
ONLY ELECTRONIC SUBMISSIONS WILL BE ACCEPTED, THOSE WHO APPLIED BEFORE NEED NOT
APPLY, AND ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
APPLICATION TO
Human Resources Office
By e-mail at KampalaHR@state.gov
ONLY ELECTRONIC SUBMISSIONS WILL BE ACCEPTED, THOSE WHO APPLIED BEFORE NEED NOT
APPLY, AND ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Clearly
indicate the position applied for in the subject area of the email submission.
Please use standard file types such as Microsoft Word (.doc) and Adobe Acrobat
(.pdf) and please all documents in one attachment.
Telephone: 0414-259-791/5
indicate the position applied for in the subject area of the email submission.
Please use standard file types such as Microsoft Word (.doc) and Adobe Acrobat
(.pdf) and please all documents in one attachment.
Telephone: 0414-259-791/5
Deadline: 1st
January, 2014
January, 2014
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