USAID Africa Development Corps (ADC) Careers – Finance and Administration Officer

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Organization: Africa Development Corps (ADC)
Duty Station: Kampala, Uganda
About ADC:
Africa Development Corps
(ADC), formerly known as Visions in Action, is an international NGO based out
of Washington DC, working in relief and development throughout Africa. Over the
past 23 years we have been involved in the implementation of a wide range of
humanitarian activities in countries such as Uganda, Tanzania, South Africa and
Liberia. In particular, ADC has implemented development and relief programs in
the areas of HIV/AIDS, education, youth development and food security.
Our current programming in
Uganda focuses upon book distribution, library construction and teacher
training in rural areas. The program aims to facilitate pupil’s transition from
learning in local languages to learning in English. We do this, firstly and
foremost, by providing new English textbooks received from donors to schools
throughout Uganda. Also, we aim to foster a culture of reading in individual
villages and communities, as well as train teachers on how to establish and run
school libraries.
Key Duties and Responsibilities:
  • The
    job holder will be responsible for general financial management of the
    organization.
  • Track
    program budgets and expenditures, and alert Director and Education Program
    Manager of significant actual and potential over and under expenditures.
  • Take
    charge of petty cash and office expenses.
  • Approve
    routine expenditures such as local transport, fuel, small repairs, and in
    the field per diems for staff.
  • Control
    operating costs and reduce them when prudent to do so.
  • Assure
    that vouchers are completed correctly by staff, and that all expenditures
    are backed up by proper receipts
  • Assure
    that Financial Policies are followed, as per the ADC Finance Manual.
  • Assure
    that three pro-forma invoices are obtained for purchases over US$500.
  • Assure
    that two pro-forma invoices are obtained for purchases from US$100-500.
  • Assure
    that the approved hourly and daily labor rates for various skilled and
    unskilled jobs are upheld
  • Pay
    all bills and taxes to the Uganda government.
  • Receive
    petty cash from the bank and bring same to the Education Program Manager.
  • Reconcile
    expenses and petty cash with monthly bank statements.
  • Setup
    a double-entry accounting system using Quickbooks.
  • Assist
    the Education Program Manager with the monetization process as needed.
  • Submit
    regular monthly finance reports to Executive Director and Education
    program Manager.
  • Prepare
    and submit financial reports to donors.
  • Prepare
    documents for the annual audit, and liaise with the auditors.
  • Be
    responsible for all admin related duties; these include organizing working
    visas for international staff, booking flights, and liaising with NGO
    board.
  • Perform
    any other relevant job tasks
Qualifications,
Skills and Experience:
·        
The
applicant should possess a University degree required in business or
accounting.
·        
At
least five years’ experience working with an international NGO, bank or company
desired.
·        
Good
working knowledge of Quickbooks accounting software and fluency with a
double-entry, accrual method of accounting needed.
·        
Experience
producing financial statements and working with external auditors required.
·        
Experience
managing finances of U.S. government contracts, especially USAID, desirable.
·        
Excellent
communication skills and be able to manage a variety of duties in a small
office.
How
to Apply:
All suitably qualified
candidates with the necessary credentials should E-mail their applications to jobs@visionsinaction.org and
the Country Manager, Tom Evans at tevans@africadevcorps.org
The email application should
include a CV, covering letter stating why you qualify for the position, and
three references. The subject line of the email should read: “Application for
the role of Uganda Finance and Administration Officer.”
Please note that due to the
amount of emails we receive, we will only be able to reply to those candidates
who are short listed for interview. We apologize for any inconvenience this may
cause.
Deadline: 10th
January 2014
For More
Ugandan Jobs, Please Visit https://www.theugandanjobline.com
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