NGO Finance Careers – Grants Administrator at Medical Research Council / Uganda Virus Research Institute (MRC/UVRI)

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Job Title:   Grants
Administrator
Organisation: Medical Research Council / Uganda Virus Research Institute (MRC/UVRI) 
Duty Station: Entebbe, Uganda
Reports to: Senior Accountant
About MRC/UVRI:
The Medical
Research Council / Uganda Virus Research Institute (MRC/UVRI) Uganda Research
Unit on AIDS based at the Uganda Virus Research Institute, Entebbe has obtained
funding from the Medical Research Council UK / Department for International
Development (DFID) under the African Leadership Award mechanism to undertake a
study on the mental health problems of children and adolescents living with
HIV/AIDS.
Job Summary: The Grants Administrator will be part of the finance team and will
primarily ensure all aspects of the different grants are managed in a timely
manner and as required by the different funders.
Key Duties and Responsibilities: 
·        
Assisting
grant applicants in preparing a budget and submitting the financial part of a
grant application.
·        
Providing
the grant holder with regular monthly financial information showing
expenditures to date and projected costs until the end of the project
·        
Ensuring
that grants recharge overheads and are costed on a full economic basis
·        
Setting
up new grant codes and ensuring that the grant holders are aware of them
·        
Work
with the Senior Accountant as the main point of contact for the donor
organisation and grant holder at the Institute
·        
Summarising
overall external income reports for monies received from outside donors for
Head office and other outside bodies
·        
Prepare
timely periodic financial reports & invoices to grant project heads and
Donors on expenditure, fixed assets and staff salary costs.
·        
Ensure
all internal recharges such as mileage and cost of lab tests are entered in the
MS Dynamics accounting system (Navision) for project operations.
·        
Prepare
monthly reconciliation and Analysis of grant balances for review by the Senior
Accountant.
·        
Post all
grant income onto MS Dynamics and on the Oracle accounting system.
·        
Rigorously
interact with project teams and communicate with External grant donors as
required by the approved agreements/ attend meetings if required
·        
Maintain
and ensure the safe custody of financial documents and copies of external grant
contracts on file.
·        
Provide
support during MRC or donor audits by availing requested documentation.
·        
Ensure
all running grants are implemented as per the contract requirements e.g. filing
of timesheets and any arising issues are communicated and resolved with the
donor.
·        
Answer
any ad hoc donor queries
·        
Perform
any other relevant job roles in line with grants administration.
Qualifications, Skills & Experience:
  • The Bachelor Degree in Business
    Administration, Commerce (Honors), or a related field.
  • A minimum of two (02) years’ work
    experience working in a senior donor grant oversight position in a busy
    grants/donor reporting office is a must.
  • Part Professional Accountant
    qualification (CPA, CIMA, and ACCA) would be an advantage.
  • Working knowledge of MS Dynamics-Navision;
    Oracle ERP system desired.
  • Prior experience working with ERP packages,
    MS Office programs.
  • Possess excellent written and oral
    English skills and be able to communicate throughout all levels of the
    organization and with other donor organizations.
  • Excellent administrative and
    organizational skills and previous staff management experience.
  • Good numeracy skills
How to Apply:
All
applications and supporting documents including curriculum vitae (CV), copies
of academic qualifications and names plus telephone contact details of three
referees should either be addressed to:
The Human
Resource Manager,
MRC/UVRI
Uganda Research Unit on AIDS,
Uganda Virus
Research Institute,
P.O. Box 49
Entebbe. Uganda
Or sent by
email to: mrc@mrcuqanda.org
NB: Only short-listed candidates will be contacted for interviews.
Deadline:  17th January 2014

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