The Ugandan Jobline

• Manage all financial planning,
  budgeting and reporting for regional integrated health program.
• Offer technical guidance to the Chief of
  Party regarding the financial requirements of the project and office
  operations.
• Prepare timely and accurate budgets,
  track expenses, ensure that required financial controls and
  cost-performance monitoring mechanisms are in place and adhered
  to, prevent over or under expenditure of budgets, ensure proper
  safeguards of funds and ensure compliance with established USG and
  headquarters’ financial, accounting and administrative procedures.
• Periodically review, reconcile and
  monitor all project accounts, including major program operating
  accounts and petty cash operations involving cash advances.
• Determine updated monthly project
  accruals and projections to support forecasting accuracy and program
  completion, as required.
• Offer direction, monitoring and support to
  project team, including procurement for goods and services, logistical
  support for local and international travel for staff and consultants,
  financial oversight of local sub-grantees (as needed)  and
  maintenance of office inventory
• Provide guidance and support for contracts
  development and management
• Provide financial capacity-building for
  local grantees
• Maintain and administer project
  financial accounting system.
• Prepare  the monthly financial
  report by using adapted finance software (QuickBooks).
• Use various software applications
  such as spreadsheets, relational databases, statistical packages, and
  graphic packages to assemble, manipulate, and format data and/or reports.
• Implement and oversee a detailed
  financial reporting and reimbursement process in accordance with
  Jhpiego’s established financial system.
• Make in-country budget adjustments
  and other cost improvement measures, as required.
• Direct and oversee the monitoring and
  annual auditing of cost-share requirements, tracking and reporting.
• Work collaboratively with the project team
  and headquarters staff to ensure proper project and financial
  reporting, spending and compliance with project terms and conditions.
• Provide financial reports, including
  pipeline analysis, quarterly project reports, or as requested by the
  donor.
• Ensure that USAID resources are
  appropriately directed to program priorities and are in line with
  program work plans.
• Contribute to program team in
  developing work plans and annual budgets for program activities and local
  office costs.
• Manage all sub-grants to local grantees
  ensuring sub-awardees’ compliance and reporting
• Work closely with auditors during audit of
  the program.
• Serve as a resource person for
  non-finance staff on USAID, JHU and Jhpiego rules and policy.
• Provide financial oversight to all finance
  officers.
• Ensure that proper human resources
  administration procedures are in place for project staff, including
  tracking of leave, sick days, absence and other human resources actions.
• Ensure compliance by all assigned staff to
  the JHU and Jhpiego timekeeping requirements, as well as, the staff’s
  timely approval of timesheets.
• Ensure that Jhpiego personal files for
  project staff have all the relevant records including employment agreement
  and job description

• The Finance and Administration Manager
  should possess a Bachelor’s degree in Business Administration, Public
  Administration, Finance, Accounting
• Significant experience in administrative
  and financial management of international programs larger than US $10
  million per year
• At least seven years’ experience working
  in international health in developing countries and in Uganda with
  emphasis in at least two of the following technical areas HIV/AIDS, TB,
  malaria, nutrition, family planning, and maternal, neonatal and child
  health care.
• A minimum of seven years’ experience in  financial analysis, financial reporting,
  cash flow analysis, budget development and forecasting, preferably on
  international health projects.
• Relevant experience living and working
  oversees, including supporting implementation of national/provincial/regional/district-level
  programs
• Seven or more years of senior-level work
  experience with USAID or other donors
• Knowledge of USG cost principles,
  including USAID regulations, GAAP accounting rules and grants contract
  management
• Familiarity with USAID policies and
  administrative procedures
• Proficiency in writing and editing
  letters, reports and documents
• Highly proficient in the use of financial
  software applications (QuickBooks), databases, spreadsheets, and/or word
  processing. Other software packages include: Microsoft Outlook,
  Access, Excel and Word.
• Fluency in both spoken and written English
• Excellent interpersonal, writing and
  oral presentation skills
• Ability to travel nationally and
  internationally
• Ugandan nationals are strongly encouraged
  to apply

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