USAID Grant Jobs – Program Manager at Agency for Technical Cooperation and Development (ACTED)

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Job Title: Program Manager
Organisation: Agency for Technical Cooperation and Development
(ACTED)
Duty Station: Gulu, Uganda
About ACTED:
ACTED is an independent international, private, non-partisan and
non-profit organization that operates according to principles of strict
neutrality, political and religious impartiality, and non discrimination. ACTED
was created in 1993 to support populations affected by the conflict in
Afghanistan. Based in Paris, France, ACTED now operates in 32 countries
worldwide, with over 200 international and 4000 national staff. ACTED has a 110
million € budget for over 370 projects spanning 8 sectors of intervention;
including emergency relief, food security, health promotion, economic
development, education & training, microfinance, local governance &
institutional support, and cultural promotion. For more information, please
visit our website at www.acted.org.
Job Summary: The Program
Manager has been identified as a Key Personnel position. The proposed Program
Manager should have extensive relevant experience managing the mobilization and
oversight of multi-faceted projects, including those in the infrastructure
sector. The Program Manager should possess a demonstrated the ability to
quickly and effectively assemble and manage a highly-skilled, interdisciplinary
team; to effectively collaborate and coordinate with and lead a wide range of
governmental and non-governmental actors and institutions across sectors in a
developing-country setting; and to implement high-profile and politically
sensitive programs. The Program Manager will contribute to the development of
his project, which is a constitutive part of the country strategy, and
subsequently manage its implementation.
Key Duties and
Responsibilities: 
1. Ensure external representation of ACTED in relevant sectors: The
Program Manager will be responsible for managing partnerships and ensuring
smooth implementation of work plan activities. The PM and senior management
team will be responsible for monitoring, technical quality of program
interventions, and accountability. This PM will collaborate closely with
district officials and local authorities, as well as the donor.
Representation vis-à-vis provincial authorities: Participate in
technical and sectoral meetings to ensure visibility amongst local authorities;
Representation vis-à-vis Donors: Participate in technical and
sectoral Donor meetings and pass relevant information to the Country Director;
Representation vis-à-vis international organisations:
Participate in technical and sectoral meetings and working groups involving
NGOs and UN Agencies (OCHA, PNUD, UNICEF, FAO, etc.) and all other
inter-governmental institutions;
  • Contribute to the creation of reports,
    ensuring the quality and accuracy of technical information provided as
    well as the confidentiality of internal information as required;
  • More generally, the program manager is
    expected to contribute to the creation of a positive image and overall
    credibility of the organisation, notably through the application of
    ACTED’s mandate, ethics, values and stand-point with regard to other
    actors.
2. Project Cycle Management:
Project implementation: Plan the various stages of project
implementation; Guide the implementation of the project and the methods of
follow-up; Manage project finances, logistics and materials; Liaise with all
internal and external counterparts of the project; Assess the activities
undertaken and ensure efficient use of resources;
Project reporting requirements: Set up a clear timeline of
reports to be submitted to project Donors; Periodically draft narrative reports
and contribute to the development of financial reports through regular
budgetary follow up; Ensure adherence to FLAT procedures. More generally,
communicate systematically to the relevant Country Director or Area Coordinator
on project progress and planning.
Provide Relevant Technical Expertise: Ensure that technical
quality and standards are considered during project implementation: Collect technical
information and analyse associated opportunities and risks; Identify relevant
technical authorities and partners, and propose formal partnership and/or
contracts.
Conduct quality control: Analyse technical added-value and
project impact; Set up technical evaluation exercises during and following
implementation.
3. Oversee Program Staff and Security:
Guide and direct program staff: Organise and lead project
coordination meetings; Prepare and follow work plans with each project member;
Ensure a positive working environment and good team dynamics (solve out
potential conflicts); Promote team working conditions in the limit of private
life; Adapt the organigramme and ToRs of project personnel according to the
project development; Undertake regular appraisals of directly supervised
colleagues and pass appraisal forms to the Country or Area Administrator with
recommendations (new position, changes to contract or salary etc.); Ensure a
building of capacity amongst technical staff in the relevant sectors.
Contribute to the recruitment of expatriate staff: When
requested by HQ, undertake interviews to assess technical abilities of
expatriate candidates living in the country.
Manage staff security: In cooperation with the relevant
Security Officer, monitor the local security situation and inform the Country
Director or Area Coordinator and Country or Area Security Officer of
developments through regular written reports; Contribute to the updating of the
security guidelines in the project area of intervention; Ensure that security
procedures are respected by each member of the project team.
4. Identify Best Practices and Lessons Learned:
  • Collect information and tools employed for
    project implementation;
  • Draft memos detailing lessons learned and
    best practices identified during the project; Share such memos with
    internal and external partners;
  • Communicate such information to the
    Country Director or Area Coordinator, to Regional Support Offices and to
    HQ Reporting Department.
Qualifications, Skills and
Experience: 
  • The applicant must possess demonstrated
    expertise as a PM with a minimum of 5 years of experience managing large
    complex infrastructure programs preferably within an African context.
  • Significant experience working on USAID
    program; familiarity with USAID regulations.
  • Prior experience leading collaborative
    efforts with multiple stakeholders—i.e., between other USAID and NUDEIL
    recipients, INGOs, Local NGOs and GoU.
  • Excellent track record in managing large
    teams effectively.
  • Possess ability to be collaborative across
    projects, flexible and creative;
  • Strong communications and interpersonal
    skills with evidence of ability to productively interact with a wide range
    and levels of organizations (government, private sector, NGOs).
Job Terms and Conditions:
Salary defined by the ACTED salary grid; educational level, expertise,
hardship, security, and performance are considered for pay bonus
Additional monthly living allowance
Free food provided + housing allowance
Transportation costs covered, including additional return ticket +
luggage allowance
Provision of medical, life, and repatriation insurance + retirement
package
How to Apply:
If you are interested in working with ACTED as the Program Manager,
Gulu, please send, in your application in English with a cover letter, CV, and
three references to jobs@acted.org Ref
: PM/UG/RW. Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris
FRANCE. Fax. + 33 (0) 1 42 65 33 46.
For more information, visit us at http://www.acted.org
Deadline: 28th
February 2014
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