Administrative Secretary Vacancy at Parliamentary Pension Scheme (PPS)

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Organisation: The Parliamentary Pension Scheme (PPS)
Duty Station: Kampala, Uganda
Reports to: Chief Operations Manager
About PPS:
The Parliamentary Pension Scheme (PPS)
was established by the Parliamentary Pensions Act 2007 as a Contributory Hybrid
Cash Balance Retirement Benefit Plan for the Members of Parliament of Uganda
and the staff of the Parliamentary Commission. The Scheme is managed by a Board
of Trustees, constituted in accordance with the Act.
Job Summary: The Administrative
Secretary will be responsible for high level administrative support and secretarial
services to Management and the Board of Trustees.
Key Duties and Responsibilities: 
  • Organize
    discussion papers, presentations and reports for Management and the Board.
  • Organize
    and facilitate Management and Board meetings, thereby documenting quality
    Minutes.
  • Organize
    various events, seminars and retreats for the Board and Management thereby
    properly documenting the proceedings.
  • Review
    correspondences, submissions and reports to ensure proper routing and
    appropriate responses.
  • Organize
    travel: schedules and make reservations for the Board members and
    Management.
  • Keep custody
    and confidentiality of management and Board records.
  • Manage
    the Chief Operations Manager’s diary, schedule meetings, appointments and
    handle all communications
  • Receive
    and guide visitors with high level of courtesy.
  • Manage
    the front office and ensure sound organization of Chief Operations
    Manager’s office.
Qualifications, Skills and Experience: 
  • The
    Administrative Secretary should hold a good bachelor’s degree in
    Secretarial Studies, Social Sciences, Business Administration or Office
    Management from a recognized University/ Institution.
  • At least
    five (5) years of progressive working experience; two (2) of which should
    have been served in a senior executive’s office in a busy environment.
  • Proven ability
    in shorthand and word processing; with speeds of at least 100/120 and
    50/60 words per minute respectively.
  • Excellent
    computer literacy skills and proven ability in the relevant software such
    as MS Office Suite.
  • Excellent
    knowledge of operating standard office equipment like Scanner, Computer,
    heavy duty Photocopying Machine, Fax, Networked Printer and use of Windows
    Fax & Scan.
  • Possess
    the ability to handle sensitive and confidential information with
    discretion.
  • High Self-drive
    and ability to work independently with minimum supervision.
  • Emotionally
    mature and a great team-worker.
  • Excellent
    written and spoken command of the English language.
  • Attention
    to detail and accuracy.
  • Excellent
    organizational and planning skills.
  • Excellent
    Interpersonal and communication skills.
Age: Between 25-40 years
How to Apply: 
All suitably qualified and interested
candidates should attach copies of their Curriculum Vitae stating three (3)
current referees, certified copies of Academic Transcript, Certificates,
Testimonials and a recent passport size photograph.
All applications should be addressed
to the Chief Executive Officer, Parliamentary Pension Scheme, P.O. Box 7178,
Kampala, Uganda
The applications may also be hand delivered
to the Parliamentary Pension Scheme office, Plot 7 Parliament Avenue, Bauman
House, Room WG11.
Deadline: 14th February 2014 by 17:00 Hours

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