The Ugandan Jobline

• Analyze requests for purchases to
  determine whether to approve for onward submission to the Administration
  Manager for competitive bids.
• Process invoices and ensure timely payment
  of suppliers and vendors
• Raises Local Purchase Orders and
  related   documentation in the
  procurement process for approved procurements.

• Develop and maintain a suppliers’ list for
  quick   identification of different
  suppliers of categories of goods, works and   services as and when the need arises.
• Maintain up to date database of preferred
  / pre-approved vendors, suppliers and service providers as approved by the
  Procurement Committee
• Maintain a blacklist of vendors and
  service providers who will not be considered for bids or orders due to
  significant service or quality issues, unethical practices etc. and   ensure that they do not receive business
  from FINCA Uganda.

• Prepare documentation and bid analyses for
  evaluation and approval of purchases by the procurement committee.
• Evaluate vendor bid responses and compare
  vendor quotations with product specifications; document discrepancies.

• Ensure sufficient stocks of inventory are
  held in   store to meet forecast
  demand.
• Establish in implement Re-Order levels for
  all   inventory stocks held in store
• Review Bin cards on monthly basis to
  ensure they   reflect actual stock
  in stores.
• Manage stationery by ensuring serial
  numbering is   adhered to and
  tracked to avoid pilferage

• Ensure that vehicles are in sound working
  condition at all times.
• Review monthly fuel consumption for
  vehicles,   motorcycles and
  generators to ensure proper fuel utilization.
• Review vehicle and cycle maintenance
  records monthly.

• Procure assets of the institution in
  accordance with FINCA Uganda’s Administrative policies and procedures
  manual.
• Manage inventory/stationery and office
  supplies in accordance to FINCA Uganda policies and procedures.
• Manage transport and logistics in line
  with FINCA Uganda policies and procedures.
• Monitor and evaluate performance of
  Administrative Assistants and Drivers (support staff) in line with the
  Human Resources manual. 

• The Administrative Officer should
  preferably possess a University degree in procurement, commerce, business
  administration or related field
• Additional Professional procurement
  qualification (CIPS) is a must.
• A minimum of three years’ professional
  experience with a minimum of 1 year of procurement or administrative
  management experience
• Computer literacy skills i.e. Proficient
  in MS-Office (especially Word and Excel);

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