The Ugandan Jobline

• Prepare documentation
  necessary to apply for duty MFA Form/VAT exemptions applications for IOM
  procured goods and services.
• Receive quotation
  request form from users and source quotations from registered suppliers
  through the established IOM procedures.
• Receive and compile
  quotations from suppliers and prepare the Bid Analysis for review by the
  project manager and approval by CoM and ensure that all the necessary
  information is stated on the bid analysis. Where appropriate, to actively
  seek the best prices, terms and conditions for IOM through negotiation and
  in consideration of IOM’s purchasing power.
• Routinely raise
  purchase orders and send them to the supplier identified and / or approved
  through the Bid Analysis.
• Keenly track, maintain
  and update purchase orders in a serialised manner and ensure copies goes
  to the relevant parties per the procurement procedures.
• Consolidate all
  relevant procurement documentations (GRN, delivery note, purchase order,
  etc) and prepare payments requests for submission to accounts.
• Prepare PRs and LPOs
  and ensure POs are prepared in SAP, Released, MIRO and MIGO by the
  relevancy personnel.
• Make certain that the
  absolute application of IOM’s standards of conduct in dealing with IOM’s
  suppliers, ensuring all transactions are conducted with absolute probity,
  and that any concerns about irregular practices are communicated to the
  Chief of Mission.
• Perform any other
  duties as may be assigned

• The IOM candidate should possess a good
  diploma in business management /Bachelor of commerce/ Economics or related
  fields.
• At least four years relevant working
  experience in International Organizations or International NGOs.
• Practical experience on international
  procurement.
• Extensive Knowledge on Government
  requirements on duty exemptions.
• Prior experience on VAT exemptions procedures.
• Computer literacy skills i.e. Proficient
  in Microsoft Windows and Office.

• Accepts and gives constructive criticism
• Follows all relevant procedures,
  processes, and policies
• Meets deadline, cost, and quality
  requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting
  commitments and for any shortcomings

• Contributes to colleagues’ learning
• Demonstrates interest in improving
  relevant skills

• Actively shares relevant information
• Writes clearly and effectively, adjusting
  wording to the intended audience
• Listens effectively and communicates
  clearly, adapting delivery to the 
  audience

• Sets clear and achievable goals consistent
  with agreed priorities for self and others 
• Identifies priority activities and
  assignments for self and others
• Organizes and documents work to allow for
  planned and unplanned handovers
• Identifies risks and makes contingency
  plans

• Masters subject matter related to
  responsibilities
• Identifies issues, opportunities, and
  risks central to responsibilities
• Incorporates gender-related needs,
  perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face
  of challenges and stress
• Treats all colleagues with respect and
  dignity
• Works effectively with people from
  different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core
  mandate and migration solutions

• Actively contributes to an effective,
  collegial, and agreeable team environment
• Contributes to, and follows team
  objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Actively supports and implements final
  group decisions

• Effectively applies specialized knowledge
  of procurement to timely source goods and services
• Effectively works with vendors and service
  providers in compliance with IOM procedures to secure cost-effective
  quality solutions for IOM

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