The Ugandan Jobline

• Write a project plan including
  deliverables, timelines and budget for introduction of Electronic Document
  Management.
• Manage the planning and implementation of
  the Bank’s Electronic Document Management project.
• Manage the changeover from paper to
  electronic records management system.
• Provide training and related training
  manuals; to Registry, Credit & Business Units’ staff to demonstrate
  the Electronic Documents Management system’s functionality.
• Review and update the Bank’s Records
  Management processes and procedures’ manual, in conjunction in related
  stakeholders.
• Devise a records storage plan, which
  includes the short and long-term housing of physical records and
  electronic information, in conjunction with related stakeholders.
• Steer the review and amendment of the
  physical securities’ and credit files’ handling / storage / filing
  procedures
• Carry out end-to-end inventory to determine
  the volume, storage locations, conditions and types of records kept by the
  Bank.
• Oversee the clean-up exercise of documents
  in archival locations, in line with the Bank’s requirements.

• The applicant should hold a university
  degree in Library and Information Sciences or Records Management.
• A minimum of five years’ relevant working
  experience in the above disciplines and evidenced experience in similar
  projects will be of added advantage.
• Detailed knowledge and understanding of
  records management principles in order to advise the organization on
  policy and procedures.
• Good understanding of bank procedures,
  policies and regulatory requirements would be an added advantage.
• Possess the ability to understand and
  apply file titling, numbering, registration and tracking procedures,
• Ability to communicate with staff at all
  levels of the organization.
• Ability to supervise, train staff,
  prioritize work plans and scheduling of work assignments.
• Highly proactive approach to work with a
  high level of maturity and self-drive.
• High level of integrity and ethical
  standards,
• Excellent interpersonal and communication
  skills.

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