Job Title: Administration
Manager (AM)
Manager (AM)
Organisation: The UVRI-IAVI HIV Vaccine Program
Duty Station: Kampala, Uganda
Reports To: Executive Director
About UVRI-IAVI:
The UVRI-IAVI HIV Vaccine Program (the Program), founded in 2001, is a
not for profit organization with offices and research facilities based at the
Uganda Virus Research Institute in Entebbe. The Program’s main activities are
conducting research, building capacity and providing advocacy for HIV/AIDS
vaccine as well as molecular and epidemiological work toward HIV prevention.
The Program is mainly funded by the International AIDS Vaccine Initiative
(IAVI), USA but also receives funding from other donors.
not for profit organization with offices and research facilities based at the
Uganda Virus Research Institute in Entebbe. The Program’s main activities are
conducting research, building capacity and providing advocacy for HIV/AIDS
vaccine as well as molecular and epidemiological work toward HIV prevention.
The Program is mainly funded by the International AIDS Vaccine Initiative
(IAVI), USA but also receives funding from other donors.
Job Summary: The
Administration Manager will be responsible for the management of assets
(buildings, automobiles, land including timely and legal payment of bills) and
human resources, for providing administrative support to technical teams
conducting research, for coordinating visitor schedules and for supporting the
Executive Director (ED) in running the Program. S/he will work closely with the
ED and Finance Manager in financial management to ensure value for money use of
Program funds. All these and other functions must be carried in compliance with
donors requirements, Program’s policies and the laws of the Republic of Uganda.
Administration Manager will be responsible for the management of assets
(buildings, automobiles, land including timely and legal payment of bills) and
human resources, for providing administrative support to technical teams
conducting research, for coordinating visitor schedules and for supporting the
Executive Director (ED) in running the Program. S/he will work closely with the
ED and Finance Manager in financial management to ensure value for money use of
Program funds. All these and other functions must be carried in compliance with
donors requirements, Program’s policies and the laws of the Republic of Uganda.
Key Duties and Responsibilities:
- Steer
the Administrative team in a manner that empowers them to deliver
excellent customer service and high standards. - Develop
and implement policies, procedures and strategies that will ensure
effective and legally compliant management of all UVRI-IAVI logistics and
human resources. - Technically
support the strategic and operational planning process in order to ensure
that the Program has the physical, logistical and administrative support
necessary to accomplish objectives - Ensure
that the physical working environment provided to the Program’s staff is.
safe, secure & hygienic and conducive to support all program
activities - Manage
the procurement and storage of supplies and equipment and ensure the
timely purchasing of quality goods-and services in a transparent and
ethical manner that demonstrates value for money and adherence to
procurement guidelines. - Ensure
effective utilisation of the finances associated with Human Resources and
Administration - Work
closely with all other collaborative programs on the UVRI campus in areas
of common interest - Responsible
for the Program’s Archive and storage of both research and facility, records
according to GCP guidelines.
Qualifications, Skills and Experience:
- The
Administration Manager should hold a Masters degree in Management or
Business Administration - A minimum of five years’ experience in project/program administration and management in reputable organizations
- Broad
working knowledge and experience in logistics, project management,
monitoring budgets, estates management, operational strategizing,
management of support services and managing internal and external
relationships. - Strong
logical and forward thinking, multi-tasking and communication and
interpersonal skills - Prior
experience in purchasing/procurement and human resource management
Age: More than 35 years
of age
of age
How to Apply:
The interested persons are encouraged to send hand written cover
letters along with copies of academic certificates, Curriculum Vitae, day-time
telephone contact numbers and names of three professional referees should be
sent to:
letters along with copies of academic certificates, Curriculum Vitae, day-time
telephone contact numbers and names of three professional referees should be
sent to:
Executive Director, UVRI-IAVI HIV Vaccine Program Ltd, Uganda Virus
Research Institute, Nsamizi Hill, Plot 51-59 Nakiwogo Road, Entebbe; P.O Box
49, Entebbe, Uganda.
Research Institute, Nsamizi Hill, Plot 51-59 Nakiwogo Road, Entebbe; P.O Box
49, Entebbe, Uganda.
Send electronic copies via email to: [email protected]
Deadline: Monday, 14th July, 2014 by 5.00pm
NB: Only shortlisted applicants will be
contacted.
contacted.
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