The Ugandan Jobline

• Ensure that all WAF grants or contracts in
  Uganda are well-administered (including maintenance of comprehensive grant
  files) and implemented in compliance with the relevant donor regulations
  and WAF procedures.
• Manage all internal and external reporting
  with programs and finance, ensuring high-quality, well-written and timely
  reports meeting donor and WAF requirements. Maintain close collaboration
  with all relevant departments in preparation of proposals and donor
  reports.
• Oversee sub-grant tracking, ensuring
  forward planning and preparation for donor report writing, adherence with
  WAF-Uganda requirements and timelines, and timely submission of
  sub-grantee reports.
• Make sure that sub-grant related
  administrative processes and procedures are standardized and consistently
  implemented throughout the program, including pre-award compliance checks,
  agreements, disbursements, reporting and partner capacity-building.
• Support program staff in assessing
  partnership opportunities and ensuring that partners receive appropriate
  capacity-building support in relation to their needs.
• Work closely with operations department in
  ensuring that relevant donor procurement rules are followed for all
  grants.
• Act as focal point for communications with
  HQ grants administration and compliance functions in Kampala, Uganda.

• Act as the point person for managing
  responses to business development opportunities, including setting
  calendars for project development and approval. With the Chief Executive
  Director, ensure that the calendars are followed. Be the lead
  writer/coordinator/editor for all concept notes and proposals, as needed.
• Offer technical guidance and expertise in
  the development of budgets and ensure communication between all
  departments (finance, programs, and operations) in drafting of budgets.
  Assist senior management in donor liaison and communication as requested.
• Act as focal point for the proposals.

• Play a key leadership role in the design
  and running of monthly grant monitoring meetings to ensure that grants are
  implemented in compliance with the WAF and relevant donor regulations, to
  ensure strong financial management, to ensure the proper operational
  openings and closings of grants, and to ensure monitoring and evaluation
  of programmatic progress.
• Support the follow-up to action points
  from these meetings.
• Support the technical coordinators to
  develop and maintain program monitoring and evaluation tracking tools to
  ensure all sector indicators report monthly progress. Identify and share
  gaps with coordinators.
• Actively contribute to the development of
  strong data collection and monitoring & evaluation plans within each
  proposal, including well-designed log-frames and indicators, and ensure
  that project indicators are regularly and systematically monitored and
  reported on.

• Build grant management capacity of field
  staff by facilitating trainings, and providing one-on-one follow up
  support in report writing, proposal development, budget management,
  indicator tracking, WAF-specific tools, and other topics as/if needed.
  Carry out monitoring visits to field locations, security protocols
  permitting.
• Ensure quality information management
  related to grants by overseeing the regular maintenance of grant files,
  reporting calendars, and updating of internal WAF documentation and Grant
  Unit tools.
• Act as custodian of documentation of
  institutional knowledge and program activities in coordination with
  relevant sector supervisors and coordinators.

• The ideal candidate should hold a good
  Bachelor’s degree in relevant discipline, Masters degree an asset.
• At least three years’ international work
  experience in relief or development programs; experience in developing
  countries is preferred.
• Demonstrated successful experience
  developing projects and writing proposals for public and private donors.
• Demonstrable knowledge and understanding
  of project planning and management cycles, and strong program design
  skills.
• Proven high-level performance management
  and team-working skills, with substantial experience in managing multiple
  donors.
• Past experience in working with European
  and American and other public donors.
• Ability to work well under,
  administrative, and programmatic pressures.
• Professional fluency in spoken and written
  English; able to communicate concisely and with impact.
• Very strong English writing and editing
  skills.
• Strong computer skills.
• Flexibility to adapt to changing
  requirements.

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