The Ugandan Jobline

• Responsible for the daily coordination of
  Mercy Corps Kampala procurement and administrative activities;
• Make sure that Mercy Corps procurement
  policies and formats are properly used.
• Actively contribute to the overall program
  planning and implementation process.
• Assists program and support staff on
  creating clear and understandable purchase requests (PR) and other
  documentation;
• Collects quotations and bids from the
  market for PR-s as assigned by manager(s) – as per Mercy Corps standards
  and formats;
• Interact with contractors, in coordination
  with the Programs and Operations departments of Kampala.
• Prepare the required documentation of
  supplies and transactions as to MC standards.
• Compilation and preparation of status
  reports on deliveries for Programs, office Management and recipient of
  supplies.
• Maintain thorough procurement files as
  outlined in the MC procurement policy;
• Maintain the filing of both hard copy and
  soft copy of the ongoing and complete Purchase Requests with all the
  supporting documents as required by the Mercy Corps Procurement Policy;
• Ensure the timely and well documented
  delivery of supplies to respective MC Uganda field offices in coordination
  with the field based logistics officers.
• Interacts with suppliers in the receiving
  and inspection of goods –Ensure GRNs are issued.
• Receive the goods as per the description
  on the purchase order/request. Inspects goods upon delivery and rejects
  inadequate, broken, lower quality and other items not meeting the
  requirements of the order;
• Compliance checks in relation to
  Procurement manual and Donor requirement
• Processing payments for completed
  procurements ensuring acknowledgement in terms of GRNs, Completion
  Certificate and waybills
• Support in the PSA processes, and updating
  PSA database
• Draw, check and update Service contract
  and contract, as well as update the respective databases periodically
• The Procurement officer will conduct
  himself/herself both professionally and personally in such a manner as to
  bring credit to Mercy Corps and to not jeopardize its humanitarian
  mission;
• Perform any other duties as may be
  assigned by the Senior Operations Manager.

• The candidate for the Mercy Corps vacancy
  should possess a Degree in Relevant Business Field is desired
• A minimum of three years; experience in
  Logistics and Procurement Management, NGO experience is an asset
  management is an added advantage
• Computer literacy skills especially in MS
  Excel and experience with using email.
• Proven ability to multi-task and process
  information into action as to not delay program activities.
• Detailed knowledge and understanding of
  procurement ethics and donor compliance is essential.
• Excellent oral and written English skills,
• Proven ability to solve problems
  independently without supervision
• Conscientious with an excellent sense of
  judgment
• Possess the ability to work simultaneously
  on multiple tasks and meet critical deadlines
• Willingness and ability to work
  effectively with a wide variety of people
• Strong ability to work as part of a team
  and coordinate with project personnel
• High level of integrity and honesty

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