The Ugandan Jobline

Job Title:    Procurement Officer –
Temporary

Organization:  Catholic
Relief Services (CRS)

Duty Station:  Kampala,
Uganda

Reports to: Procurement
Manager

About US:

Catholic Relief
Services (CRS) is an international non-profit organization which implements the
commitment of the Bishops of the United States to assist the poor and
vulnerable overseas. Our Catholic identity is at the heart of our mission and
operations. We welcome as a part of our staff and as partners people of all
faiths and secular traditions who share our values and our commitment to
serving those in need.

Job Summary:  The Procurement Officer – Temporary will
coordinate local procurement activities and processes to acquire goods and
services for CRS Uganda main and field offices in support of the delivery of
high-quality programming to the poor and vulnerable. Your knowledge and
experience will allow you to successfully coordinate the quality and efficiency
of procurement and purchasing activities and ensure stewardship, integrity,
transparency, and accountability.

Key Duties and Responsibilities:  

·       
Coordinate
fully compliant procurement systems and operating procedures. Assess effectiveness
and efficiency and recommend improvements. Contribute to ensuring compliance
with CRS procurement principles, standards, and policies, donor regulations,
and local statutory requirements.

·       
Coordinate
with various departments to develop and maintain an up-to-date procurement plan
with all quantities, quality and delivery requirements for goods and services.
Provide pricing information to assist budget holders with budget preparation.

·       
Coordinate
the sourcing process and perform various activities to assist with ensuring the
best value for money: market research, cost estimates, solicitation documents,
bidding process facilitation, supplier identification and research, quality and
availability of goods assessment, negotiation, contract/purchase order and
other documents preparation.

·       
Communicate
with other procurement staff and various program and operations units to
coordinate and track goods/services delivery and receipt and keep everyone
informed of the status. Coordinate with the administration department to
confirm that goods/services delivered are what have been ordered in the correct
quantities and quality, they arrive on schedule and at the right cost.

·       
Maintain
correspondence and constant contact with suppliers to follow up on the
execution of contractual terms and conditions, and handle issues if needed.
Monitor and report on supplier performance, noting current and/or potential
issues and/or inefficiencies and assist with contract/purchase order
modifications.

·       
Accountable
for transparency within the procurement department through ensuring a complete,
accurate and up-to-date document trail of all procurement processes, vendor
files, procurement and inventory database to assist with control and
accountability. Prepare reports and facilitate document retrieval.

Qualifications, Skills and Experience:

·       
The
applicant for the Catholic Relief Services (CRS) Procurement Officer –
Temporary job must hold a Bachelor’s Degree in Procurement and Logistics
Management, Business Administration, or other relevant degree required.
Professional certification such as CIPS a plus.

·       
At least
three years of work experience in procurement/purchasing management, logistics,
administration, preferably with an international Non-Governmental organization.

·       
Good
knowledge of various donor procurement regulations (e.g. USAID, EU, UN)

·       
Knowledge
of international and national procurement regulations and local market
conditions.

·       
Knowledge
of contract terms, as well as a proven ability to successfully complete
purchase orders against specifications.

·       
Proficient
in MS Office package (Excel, Word, PowerPoint). Experience with database
management systems (e.g. MS Access) highly desirable.

·       
Good
planning and coordination skills and ability to prioritize competing priorities
effectively

·       
Good
analytical skills with ability to make independent judgment and decisions

·       
Proactive,
results-oriented, and service-oriented with focus on meeting customer needs

·       
Ethical
conduct in accordance with recognized professional and organizational codes of
ethics

·       
Good negotiation,
communication, and relationship management skills

Agency-Wide
Competencies (for all CRS staff): These are rooted in the mission, values, and principles of CRS and used
by each staff member to fulfill his or her responsibilities and to achieve the
desired results.

·       
Serves
with Integrity

·       
Models
Stewardship

·       
Cultivates
Constructive Relationships

·       
Promotes
Learning

How to Apply:

All candidates
should Email a cover letter and CV only to ug_recruitment@crs.org. Large files
and/or scans of documents will lead to rejection of your application, in the
subject

line of the email,
copy and paste – PROCUREMENTOFFICER only. All applications that do not contain
this exact subject line will be rejected and not read.

NB: Only
selected candidates will be notified

Deadline: 23^rd March 2021

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