The Ugandan Jobline

• Establish clear, effective and efficient procurement
  procedures and manage procurement in a manner that is transparent, fair,
  in accordance with policy and ensures Twaweza value for money, and keep
  proper records; ensure all service providers and suppliers are effectively
  managed.
• Procures office equipment and supplies and support
  the Admin Assistant to maintain a sufficient stock of office stationery
  and supplies.
• Manage office premises to ensure they are in good
  state of repair and maintenance at all times through liaison with landlord
  and service providers.
• Ensure that office equipment and machinery such as
  computers, furniture, photocopy, air conditioners, etc are well maintained
  and serviced regularly.
• Ensure ongoing and satisfactory maintenance of
  Twaweza vehicle/s
• Responsible for managing assets, assignment and
  movement; maintain an updated and accurate asset register, and room lists,
  and ensure that all assets are properly labelled and whereabouts regularly
  verified
• Manage effective office security, including liaison
  with security company and ensuring adherence to office security and safety
  policies for all staff and visitors.
• Oversee all services provided on a regular basis and
  provide good value; process and ensure that all office running related
  bills are paid on time.
• Compile and submit monthly, quarterly and annual
  reports up to stands and ensure that the reports are used as a tool for
  performance (e.g. Insurance, keys, etc.).
• Actively support the Operations Manager in preparing
  the unit’s Annual plan, budgets and any other relevant reports.
• Successfully implement above responsibilities and
  assigned activities in work plans and budgets, consistent with Twaweza
  Policies.
• Significantly contribute effectively to planning,
  monitoring, reporting and information dissemination of Twaweza’s work.
• Actively collaborate with Twaweza staff across units
  and countries in a spirit of mutual respect and cooperation to get things
  done.
• Communicate your work through active use of internal
  platform (SalesForce), electronic calendar (Gcal) and being accessible on
  electronic chat (Skype) as per Twaweza requirements.
• Participate actively in organization-wide learning
  and other joint activities.
• Comply with and foster adherence to the established
  Twaweza values, policies, regulations, guidelines and procedures.
• Perform any other lawful tasks as may be assigned by
  your Supervisor, respective Director and/or Executive Director.

• The applicants should hold a bachelor’s degree in Public
  Administration, Business Administration, or other relevant discipline.
• Technical proficient in managing the tasks mentioned
  above.
• A minimum of four or more years’ experience related
  to the responsibilities.
• Ability to take personal initiative, get things done
  really well, and fast.
• Demonstrated high integrity; excellent references.
• Excellent organizational, reporting and management
  skills.
• Proficiency in spoken and written English and
  Kiswahili.

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