Fresher Jobs – Administrative Assistant – Faculty of Law at UCU University

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Organisation: Uganda
Christian University (UCU)
Duty Station:  Mukono, Uganda
About UCU:
Uganda Christian University was
founded when the historic Bishop Tucker Theological College was promoted as a
university in 1997. Bishop Tucker Theological College trained clergy and
educators during its 84-year history from 1913-1997. The local chief, Hamu
Mukasa, granted land for the college to operate in Mukono. International
partnerships were part of the College’s missionary history. The Church Mission
Society teamed with Ugandan leaders and others to assure the College had the
necessary intellectual and other capital. By the late 1990s, the Church of
Uganda sought to have a broader impact on society through the higher education
– not only of clergy but of other professionals as well. Uganda Christian
University was established in 1997.
Job Summary:  The Administrative Assistant – Faculty of Law
will provide Secretarial and Administrative services to the Faculty.
Key Duties and Responsibilities: 
  • Responsible
    for organizing and maintaining files and records
  • Organizing
    Faculty Board meetings
  • Receiving,
    entering, processing and managing exams and results of students.
  • Making
    appointments and updating the Dean’s diary
  • Taking
    minutes and distributing information to the Teaching Staff
  • Receiving
    and directing visitors
  • Manage
    and carry out various day to day administrative functions
  • Preparing
    and coordinating information and mail
  • Performing
    basic liaison function with students and staff members of other
    departments
  • Explaining
    policies and procedures, answering various questions related to the
    office, handle problems, and route them to the supervisor as appropriate
  • Process
    all student matters especially those concerning their academic welfare
  • Receiving
    and making important phone calls in and out of the Faculty
  • Supervise
    the office attendants and casual workers within the faculty
  • Prepare
    timetables and other documents required for Quality Assurance with regard
    to class attendance and performance; lecturer’s evaluations; weekly
    evaluations; lecturers’ sign books for attendance etc.
  • Handling
    accounting for petty cash and all monies that come through the faculty.
  • Perform
    any other official duties as assigned by the Supervisor.  
Qualifications, Skills and Experience: 
  • The
    candidate should hold a Bachelor’s degree from a recognized Institution of
    Higher Learning
  • A
    minimum of two years of working experience in a busy office environment
  • Possess
    excellent computer skills (Word, Excel, Access, Power point and internet)
  • Past
    experience in taking minutes
  • Possess
    excellent interpersonal skills especially when dealing with students,
    staff and visitors
  • Must
    be a person of high integrity with an excellent work ethic
  • Must
    be able to work under pressure with minimal supervision to meet deadlines
  • Must
    be self motivated
  • Must
    be a committed and practicing Christian. 
How to Apply:
All qualified candidates should
send two (2) copies of an application letter clearly demonstrating suitability
together with updated Curriculum Vitae and three references.
Please remember to attach two
(2) copies of academic and professional certificates and transcripts
To: Manager Human Resource
& Administration
Uganda Christian University
Pilkington Building
P.O Box 4, Mukono, Uganda
Deadline: 13th February, 2015
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