The Ugandan Jobline

• Regularly review the monthly expense
  reports (FER) before submission to DAI headquarters and prepare office
  quarterly advance request.
• Ensure efficient systems are in place
  for the payment of all bills, invoices, payments and staff reimbursements
  in manner consistent with DAI policies and procedures.
• Prepare the office annual budget
  (pipeline) and monitor overall office financial performance through the
  quarterly (or monthly) budget check review process.

• Manage all field accounting procedures,
  ensuring that they are compliant with local laws as well as DAI and USAID
  regulations.
• Manage vendor relationships and
  coordinate purchase orders.
• Regularly review and send field reports
  to the Home Office in a timely manner.
• Keenly track field costs to ensure that
  the field office costs do not run over budget.
• Request funds monthly from the Home
  Office based on accurate calculations of projected project costs for the
  next month (this may also be delegated to the Field Accountant).

• Manage all payroll procedures: make sure
  timesheets are available, completed correctly and submitted on time.
• Register all employees with appropriate
  government agency and ensure that proper income taxes and social charges
  are withheld.

• Support staff in their recruitment
  needs.
• Provide new employee orientations.
• Collect required documentation and
  maintain complete and current Master Files for each employee.
• Process all employee complaints and
  conflicts and elevate to supervisor as necessary.
• Ensure that Personnel Policies and
  Procedures are followed by all employees.
• Track leave for all employees.
• Update field operations manuals and
  assure access to all office employees.

• Work closely with Field Operations
  Manager and DAI legal team to develop agreements and contracts with
  project partners.
• Ensure proper planning, procurement, and
  distribution of any project products in accordance with donor regulations.
  
• Ensure compliance for the issuance of
  consulting service agreements, work orders, and purchase orders.

• Oversee all logistics support for all
  field office employees as well as STTA.
• Assist events staff with logistics if
  needed.

• Build and maintain working relationships
  with apartment landlords and office building management.
• Responsible for overseeing the
  maintenance and procurement of all computer equipment, office furniture
  and office supplies.
• Responsible for ensuring the proper
  maintenance and inventory of all project property.

• Support in the representation duties for
  DAI in coordination with the Regional Director in times of absentia.
• Actively contribute to the establishment
  and maintenance of close working relationships with relevant offices of
  the local/national government, peer organization, and partners.
• Serve as primary administrative liaison
  with DAI headquarters.
• Ensure knowledge of and adherence to all
  relevant DAI organizational policies.
• Develop, implement and maintain office
  systems in accordance with DAI policies and procedures, donor
  requirements, and government requirements.
• Support in the development and
  maintenance of project monitoring, evaluation, and other systems in
  support of project requirements and in accordance with the standard
  provisions of donors and DAI policies.
• Serve as primary liaison regarding DAI
  registration and work permit processes and prepare DAI registration
  renewals and annual expatriate visa and work renewals, as needed.
• Perform any other tasks as assigned.

• All applicants who wish to join DAI’s
  USAID Project should hold a University degree in Business, Management,
  Finance, Accounting or appropriate field, graduate degree preferred.
• At least seven to ten years’ experience
  in a management role, overseeing project finance and accounting for a
  complex and challenging USAID field operation in unstable developing
  countries;
• Past experience in systems and office
  administration;
• Direct programming and/or operational
  management of a USAID contract or cooperative agreement;
• Budgeting; financial management
  (tracking, reporting and accounting); and procurement with preferably at
  least five year in a supervisory capacity
• Flexible, willing to perform assigned
  and additional duties and work irregular hours under unpredictable and
  primitive conditions.
• Working knowledge of USAID policies and
  procedures preferable.
• Strong computer skills, including
  experience with email, word processing, spreadsheet, and database
  software.
• Excellent relationship management skills
  and strong interpersonal skills, with the ability to liaise, consult and
  negotiate with staff—and with external agencies, service providers, and
  clients.
• High level ability to employ critical
  thinking skills and to work independently with ability to solve problems
  and work with stakeholders for mutually agreeable solutions.
• Possess strong negotiating and
  diplomatic skills including multi-cultural sensitivity and awareness.
• Self-starting, ability to take
  initiatives and work with minimal supervision required, work independently
  with initiative to manage high volume of work flow with attention to
  detail and accuracy, and ability to check own work.
• Possess the ability to handle multiple
  tasks and projects and work well under pressure, including working with
  interruptions and deadlines; ability to prioritize work, meet deadlines,
  and produce quality results on schedule.
• The Finance and Administration Manager
  will supervise the following staff: Field Accountant, Travel and Logistics
  Coordinator, and Administrative Assistant.
• English language fluency required.

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