The Ugandan Jobline

• Overseeing
  the front office desk in the most customer friendly way.
• Receiving
  all incoming communications (verbal, written, phone call etc and directing
  them to the respective CIDI staffs and follow up to ensure action is
  taken.
• Taking
  minutes of all CIDI staff meetings at the field office and ensuring that
  all staffs receive the same before the next meeting.
• Responsible
  for staff office logistics such as drinks, eats and organizing the same
  especially during staffs meetings and other official functions at the
  field office.
• Processing
  all customer inquiries and controlling visitors to the office in the most
  professional and ethical manner possible.
• Making
  appointment for and on behalf of CIDI staffs.
• Managing
  the support staff and ensure that they are always on duty and report and
  leave at the agreed upon time.
• Responsible
  for the maintenance of proper stationary stock card and ensuring that
  office stationary like photo copier, paper etc is only used for official
  work.
• Enforcing
  economic use of resources; stationary, electricity, water and other office
  utilities.
• Identify
  furniture and fixtures plus equipment in state of despair and report to
  the responsible officer.
• Strict
  supervision of the support staff and other staffs as well to ensure that
  all offices are tidy and orderly.
• Ensuring
  that the office is closed and secured and powered equipment turned off
  after close of office.
• Perform
  any other duties as required by your immediate supervisor.

• Timeliness
  and accuracy of assignments.
• Cleanliness
  of the reception area.
• The
  quality of handling calls and visitors.
• Positive
  working relation with all CIDI staffs& clients.
• Arrival
  and departure time.

• The
  ideal candidate should possess a bachelor’s Degree or diploma in Public
  Administration, Business Administration, Secretarial studies, Office
  Administration and Management, Social Sciences or any other related field.
• Excellent
  track record of successfully working for not less than two years
  performing similar duties in a busy professional environment.
• Proven
  good track record from the previous employer or any profiled person.
• Highly
  professional and ethical behavior and conduct when dealing with official
  work.
• Computer
  working knowledge and skills on word, excel, power point with good typing
  speed is a must.
• High
  degree of confidentiality
• Working
  knowledge of office management and supervision, including office
  practices, procedures and equipment.
• Possess
  the ability to plan, install, review, refine and maintain office systems
  and practices.
• Ability
  to assign, supervises and review work of subordinates.
• Willingness
  to work long hours with minimum supervision and take on extra duties.
• Excellent
  interpersonal relationship with all CIDI clients and staffs at all times.

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