United Nations RSCE Career Jobs – Programme / Administrative Officer

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Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Grade: NO-B
Duty Station: Entebbe,
Uganda
Vacancy Announcement Number: RSCE-2015-NPO-HRS-001
Reports to: Chief, RSCE
About RSCE:
The Regional Service Centre
Steering Committee is the decision-making body for RSCE, in compliance with
General Assembly resolutions, United Nations Secretariat rules and regulations,
strategic guidance from United Nations Headquarters and oversight bodies. The
Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
The Regional Service Centre, as
approved by the Member States, is owned, managed and staffed by the regional
missions it serves. This framework reinforces the existing missions’ chain of
command structures and lines of authority in a manner that does not create an
additional layer between Headquarters and the regional missions. It also ensures
that staffing for RSCE will be achieved through the redeployment of resources
from the regional missions it serves.
Key Duties and Responsibilities: 
1. Programme Management:
  • Actively
    participates in the development, implementation and evaluation of assigned
    programmes/projects, etc.; monitors and analyzes programme/project
    development and implementation; reviews relevant documents and reports;
    identifies problems and issues to be addressed and proposes corrective
    actions; liaises with relevant parties; identifies and tracks follow-up
    actions.
  • Supports
    in policy development, including the review and analysis of issues and
    trends, preparation of evaluations or other research activities and
    studies.
  • Prepares
    various written outputs, e.g. draft background papers, analysis, sections
    of reports and studies, inputs to publications, etc.
  • Provides
    substantive support to consultative and other meetings, conferences, etc.,
    to include proposing agenda topics, identifying participants, preparation
    of documents and presentations, etc.
  • Actively
    coordinates activities related to budget and funding (programme/project
    preparation and submissions, progress reports, financial statements, etc.)
    and prepares related documents/reports (pledging, work programme,
    programme budget, etc.).
2. Administration:
Budget and Finance:
  • Takes
    the lead with respect to the preparation and implementation of the work
    programme, ensuring that financial resources are utilized to implement
    activities in accordance with the Programme Budget and allotments issued.
  • Actively
    monitors and reviews the work programme and budget by conducting regular
    and special reviews to assess progress of actual work versus the programme
    plan. Coordinates the production of programme reports.
  • Defines
    requirements and work with systems units with respect to improving budget
    reporting systems and cost effective utilization of program resources.
  • Develops
    procedures and implement same to ensure that accounting and financial
    management controls are consistent with UN policy and practice.
  • Oversees
    and/or provides guidance on financial administration and management
    information issues and practices to colleagues.
  • Provides
    guidance and leadership to more junior staff.
General Administration:
  • Manages
    work related to procurement, billing and receipt of income from various
    services, operational travel programme, procurement monitoring and
    evaluation of vendor contracts/payment to vendors and individual
    contractors for services.
  • Regularly
    reviews adequacy of departmental space requirements.
  • Manages
    the identification of office technology needs and maintenance of
    equipment, software and systems, coordinating enhancements as necessary.
Human Resource Management:
  • Provides
    assistance and support to managers and staff on human resources matters.
  • Effectively
    coordinates actions relative to the administration of human resource
    activities, e.g, recruitment, placement, promotion, performance appraisal,
    job classification reviews, separation of staff members, training etc.,
    ensuring consistency in the application of UN rules and procedures.
    Defines conditions of service, duties and responsibilities, and privileges
    and entitlements under the Staff Rules and Regulations.
  • Performs
    any other related work as required.
Qualifications, Skills and Experience:         
  • The
    ideal candidates for the United Nations Regional Service Centre Programme
    / Administrative Officer vacancy should hold an advanced University
    Degree, preferably in the field of business administration, Public
    Administration, Finance or related field.
  • Past
    experience in managing operational budget and finances is required.
    Experience in managing programmes or projects within a humanitarian or
    development context is desirable. For holders of a Master’s Degree, at
    least two years of progressively responsible professional experience is
    required. For holders of a Bachelor’s Degree, at least four years of
    progressively responsible experience is required.
  • Past
    experience working in an international organization is desirable.
Personal Competencies:
Professionalism: Knowledge of administrative, budgetary,
financial and human resources policies and procedures. Ability to apply various
United Nations administrative rules and regulations in work situations.
Conceptual analytical and evaluate skills to conduct independent research and
analysis. Ability to identify issues, formulate opinions, make conclusions and
recommendations. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious and
efficient in meeting commitments, observing deadlines and achieving results; is
motivated by professional rather than personal concerns; shows persistence when
faced with difficult problems or challenges; remains calm in stressful
situations. Takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively;
listens to others, correctly interprets messages from others and responds
appropriately; asks questions to clarify, and exhibits interest in having
two-way communication; tailors language, tone, style and format to match
audience; demonstrates openness in sharing information and keeping people
informed.
Planning& Organizing: Develops
clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
Teamwork: Works collaboratively with colleagues to
achieve organizational goals. Solicits input by genuinely valuing others’ ideas
and expertise; is willing to learn from others. Places team agenda before
personal agenda. Supports and acts in accordance with final group decision,
even when such decisions may not entirely reflect own position. Shares- credit
for team accomplishments and accepts joint responsibility for team shortcomings
How
to Apply:
All
suitably qualified candidates who wish to join the United Nations in the
aforementioned capacity should submit their applications which should include
the following documents:
  • Cover Letter (letter of motivation or application
    letter) including your email address and contacts;
  • The
    United Nations Personal History form (P-11), download here
  • Academic Certificate(s);
  • Copy of birth certificate; or copy of National
    ID; or copy of Passport.
  • Internal candidates must submit the two
    (2) most recent performance evaluations (e-Performance).
All applicants are strongly encouraged to apply via
E-mail and must include the Vacancy Announcement Number (Please See Top of
Advert) and the Job Title: rsce-hrs-recruitmentservices@un.org
Or
Send hard copies to: RSCE Entebbe Support Base, Buku Road, P.O. Box 710,
Entebbe, Uganda.
Deadline:
13th March 2015

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