The Ugandan Jobline

• The incumbent will manage the IDI
  purchasing functions in accordance with approved policies and procedures
  and procurement best practices.
• Regularly check and prepare
  specifications, terms of reference & statement of requirements in
  liaison with user departments
• Prepare and issue Request for quotations
  or Request for Proposals Conduct evaluation of bids and make appropriate
  recommendations
• Prepare Purchase orders and agreements for
  the respective service providers.
• Negotiating terms and conditions with vendors,
  as required; Ensure that the terms, quantity, quality, description, and
  condition of the goods or services delivered are in accordance with the
  purchase requisition and suppliers invoice;
• Regularly verify deliveries against orders
  to confirm rightful quantities, quality and price. Verify documentations
  for completeness before payments are made. Liaise with Finance department
  to ensure prompt payment for delivered goods and service;
• Actively communicating with user
  departments and vendors on matters requiring interpretation of purchase
  orders and general conditions of contracts
• Responsible for monitoring purchase order
  compliance in collaboration with user departments and taking remedial
  action if required;
• For international purchases, advises on
  options for payment and shipping, ensures that shipping and tax documents
  are in order, follow up with customs clearing agent, and arranges for
  delivery, including warehousing in a bonded facility if necessary;
• Perform any other duties assigned by the
  supervisor.

• The ideal candidate / applicant should
  hold a University degree in Procurement & Supply chain management,
  Procurement & Logistics Management, Business Administration or any
  other related field from a recognized Institution
• All candidates should possess professional
  qualifications in procurement (CIPS) or should be at its final
  qualification stages.
• The applicants should possess a minimum of
  three years’ working experience in Procurement functions in a busy and
  related organization.
• Possess the ability to negotiate
  procurement terms and conditions.
• Excellent communication skills, both oral
  and written.
• Extensive working knowledge of procurement
  procedures.
• Computer literacy skills i.e. Proficiency
  in the use of computers especially Excel Spreadsheets, Word-processing
  packages and e-mail,
• Possess the ability to use judgment and
  initiative in the course of executing responsibilities.
• Possess the ability to make decisions in
  accordance with established policies and procedures.
• Ability to communicate with employees,
  vendors, and IDI contacts in a courteous and professional manner.
• Ability to prioritize multiple tasks.
• Possess an ability to work under pressure
  and stay focused, efficient and effective whilst handling multiple
  assignments.
• Personal
  Competencies: Excellent interpersonal and communications skills at
  all levels (presentations, reports, working groups); Analytical mind and
  logical problem solving; Able to work as part of a team; Committed to
  organization’s ethos of an accountable, cost effective, high quality,
  customer driven service delivery; High degree of commercial awareness;
  Desire to complete tasks to the highest standards and by set deadlines.

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