The Ugandan Jobline

• Provide
  financial Support to the programmes and projects under RCO and PLK
• Technically
  support the management of programme and project budgets of RCO and PLK
  (including creating of projects in Atlas, preparation of required budgets
  and budget revisions, revision of project award and project status,
  determination of unutilized funds, operational and financial close of a
  project).
• Regularly
  review of Financial Reports; preparation of non-PO vouchers for
  development projects.
• In
  charge of the maintenance of the internal expenditures control system
  which ensures that vouchers processed are matched and completed,
  transactions are correctly recorded and posted in Atlas.
• Timely
  corrective actions on un-posted vouchers, including the vouchers with
  budget check errors, match exceptions, unapproved vouchers.
• Creation
  of requisitions in Atlas for development projects, register of goods
  receipt in Atlas.
• Making
  budget check for requisitions, POs and vouchers.
• Ensure
  the provision of guidance to the executing units on routine implementation
  of projects.
• Presentation
  of information for audit, supports implementation of audit
  recommendations.
• Actively
  co-ordinate with other UN finance and budget staff on related issues
  during preparation of budget reports.
• Contracts
  administration including supporting the process for the identification,
  selection, supervision and payment of appropriate vendors.
• Administrative
  support to the RCO and PLK in line with UNDP rules and regulations
• Manage
  administrative and human resource processes according to UN rules and
  regulations.
• Coordinate
  recruitment and staff administration in collaboration with appropriate UN
  partners.
• Support
  to timely procurement and recruitment processes according to financial
  regulations to allow national and district offices to function smoothly.
• Ensure
  that the office premises meet UN security requirements.
• Asset
  management including ensuring the safekeeping of office property, annual
  physical inventory, preparing reports and cost analysis, and recommending
  replacement/disposal of equipment and supplies.
• Support
  general office management, including cleaning services and the
  procurement, maintenance and repair of equipment and supplies.
• Support
  the planning and execution of large-scale events.
• Undertakes
  all administrative arrangements for meetings, workshops, trainings,
  seminars and visitors etc.
• Support
  with protocol matters and travel arrangements (i.e. airline tickets,
  visas, hotels, daily subsistence allowance, vehicle maintenance).
• Ensure
  compliance with all UN Rules and Regulations regarding operational systems
  and procedures, and establish relevant internal controls.
• Support
  any other administrative assigned.
• Administrative
  support to Resource mobilization
• Track
  and reporting on mobilized resources for the RCO/ PLK and joint UN
  programmes/ funds.
• Review
  of contributions agreement and managing contributions in Atlas.
• Prepare
  budget overviews/ accountability reports for resource mobilization
  purposes
• In
  charge of providing facilitation of knowledge building and information
  sharing in relation to Finances and Administrative issues.
• Offers
  guidance and support to capacity-building trainings for RCO and PLK staff
  at the national and district levels particularly on operational issues.
• Recording
  and synthesis of lessons learnt and best practices in relation to
  operational issues.
• Sound
  contributions to the Operations Management Team, knowledge networks and
  communities of practice.
• Update
  / maintenance of information management systems.

• The
  United Nations Finance and Administration Associate should hold a
  bachelor’s degree in business, finance, accounting, administration or
  related discipline.
• A
  combination of a high school certificate and ten years relevant experience
  may be accepted.
• Six
  years’ experience in administrative and office operational support roles
• A
  minimum of two years’ experience managing office operations
• Strong
  IT skills, knowledge of ATLAS
• UN
  experience desirable.

• Working
  knowledge of United Nations/ UNDP Rules and Regulations relating to
  procurement and administration
• Detailed
  working knowledge of administrative rules and regulations
• Strong
  IT skills, knowledge of ATLAS
• Possess
  the ability to provide input to business processes re-engineering,
  implementation of new systems
• Possess
  the ability to supervise and train support staff
• Leadership
  and Self-Management skills
• Excellent
  computer skills (including finance and administration systems)
• Ability
  to maintain a variety of complex records and to prepare reports from such
• Excellent
  communication, documentation and presentation skills

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